Director, Conference Services

Description

Scope of Responsibilities: 

• Responsible for overseeing and enhancing all aspects of conference and event management, including the development, meeting coordination and execution of all matters relating to AGC meetings and conferences. 
• Assists in the development, meeting coordination and execution of the AGC Annual Convention and other activities as needed. 

Duties: 

• Works directly with subject matter experts and marketing team in the coordination and management all facets of assigned conferences and meetings, including: Requests for Proposals, Hotel/Venue Contract negotiations, registration setup, to include testing registration links, marketing review, budget preparation, catering and meeting specs, rooming lists, AV requirements, transportation needs, VIP, staff, and speaker accommodations, AGC mobile app review with everyone on the team, meeting microsite review, including providing the details for the hotel & travel tab, and Agenda content review to include confirmed meeting room locations, and provide cost review and any additional meeting logistics including on-site execution of the meetings. 
• Assists in the preparation and execution for the AGC Annual Convention as requested by the Senior Director, Conferences & Operations and Senior Director, Conferences & Convention and assists in the on-site execution of the Convention. 
• Serves as liaison with hotels, convention centers and hotel chains to ensure the best possible working relationships with these organizations.  
• Develops and manages budgets for assigned AGC meetings and conferences and ensures that all expenses remain within budgetary guidelines. 
• Updates the calendar of events for meetings on the AGC website. 
• Other job-related duties as assigned. 

Requirements

Qualifications, Education and/or Experience:

• 5 years of experience in planning and managing meetings required
• Strong understanding of contract negotiations, event logistics and budgeting
• Excellent project management skills with attention to detail
• Outstanding communication skills with the ability to build strong relationships with internal and external stakeholders
• Flexibility to travel throughout the year and work outside normal business hours as needed
• Experience with Fonteva/Salesforce a plus
• An energetic self-starter who is always looking to expand their knowledge and capabilities in event management.
• Bachelor’s degree in Hospitality Management, Event Planning, Business Administration or other related field preferred
• Certified Meeting Professional (CMP) designation preferred