Bookkeeper & Administrative Assistant - ZR_25038_JOB

This is a remote position.

Schedule:

• Part-time: 4 hours per day, Monday to Friday (20 hours per week)
  
• Fixed schedule: 9:00 AM to 1:00 PM
  

Client Timezone: UK Time

Client Overview

Join a thriving coffee company that operates across multiple channels, specializing in premium wholesale coffee bean distribution and direct-to-consumer sales. This dynamic business is experiencing growth and expansion, creating an exciting opportunity to be part of their journey. The company values strong client relationships and professional operations, offering a collaborative environment where your expertise will directly contribute to their continued success. As they scale their operations, there’s significant potential for role expansion and increased responsibilities.

Job Description

This is an exceptional opportunity to take ownership of financial operations for a growing coffee business, where you’ll play a crucial role in streamlining invoicing processes and maintaining strong client relationships. You’ll be the key liaison between the company and their wholesale clients, managing complex financial reconciliations and ensuring smooth payment processes. This role offers the perfect blend of bookkeeping expertise and administrative support, with the potential to grow alongside the business as they expand their operations. You’ll work with modern accounting systems and have the autonomy to implement efficient processes that directly impact the company’s financial health and client satisfaction.

Responsibilities

• Manage comprehensive wholesale invoicing operations, including generating invoices and processing purchase orders
  
• Handle complex credit note processes and reconcile detailed customer statements with precision
  
• Act as professional intermediary for payment collection, maintaining positive client relationships while ensuring timely payments
  
• Resolve invoice discrepancies and queries through thorough financial reconciliation
  
• Utilize Xero accounting software to maintain accurate financial records and streamline operations
  
• Provide responsive customer service through professional email communication and query resolution
  
• Support general administrative functions that contribute to overall business efficiency
  
• Maintain meticulous financial documentation and ensure all transactions are processed accurately and promptly
  

• Minimum 2-3 years of hands-on bookkeeping experience with demonstrated expertise
  
• Proficiency with Xero accounting software and modern financial management tools
  
• Excellent communication skills for professional client interaction and diplomatic payment collection
  
• Strong experience in invoice management, accounts receivable, and financial reconciliation
  
• Proven ability to work independently while managing multiple priorities and deadlines
  
• Exceptional attention to detail for complex financial reconciliation tasks
  
• Professional email communication skills and customer service orientation
  
• Ability to maintain confidentiality and handle sensitive financial information wit