Administrative Assistant

Description

Administrative Assistant 

Are you organized, friendly, and passionate about helping people in recovery? Join our team at Wellspring as a full-time Administrative Assistant in our women’s residential program. You'll be a vital part of a caring, committed team, helping keep things running smoothly behind the scenes so our clients can focus on healing. If you’re someone who’s detail-oriented, enjoys variety in your day, and wants your work to truly make a difference, we’d love to have you on board.

HOURS: Full Time at 40 hours per week

QUALIFICATIONS:

1. Experienced in administrative skills with a knowledge of word processing, preferably, Microsoft Word for Windows; proficiency in spelling, punctuation and grammar.
2. Good organizational and detail skills.
3. High school diploma required, Associates or Bachelors degree preferred.
4. Excellent telephone skills and manners.
5. Ability to relate maturely and professionally with people in recovery.
6. Ability to protect client confidentiality in all aspects of work.
7. A valid driver’s license and use of a car is necessary.

KEY RESULT AREAS:

• Interacts with clients, other staff and the public in a polite, respectful manner.
• Management of agency’s office system to provide necessary support for clinical and administrative staff including maintenance of client case record and recording systems.
• Completes third party billings (MaineCare, VA, DHHS). Verifies MaineCare status and continued eligibility on a monthly basis; assures clients respond to requests for updated information.
• Facilitates completion of MaineCare and Food Stamp applications.
• Maintains statistics for reimbursement from funding agencies.
• Maintains telecommunication system.
• Maintains accounts receivable system.
• Maintains, orders and controls office supply inventory as needed.
• Transports clients as needed in agency vehicle.

This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee.

The classification of this position is considered non-exempt from the pay provisions of the Fair Labor and Standards Act.