Administrative Specialist CL2 - School of Education and Human Development

Are you seeking an opportunity to support the administration of key academic programs at the University of Southern Maine? The University of Southern Maine invites you to apply for the position of Administrative Specialist and join a collaborative team to support its undergraduate and graduate programs.

The Administrative Specialist will support academic departments within the School of Education and Human Development on the University’s Gorham campus. This role involves a variety of administrative and clerical tasks that require strong organizational skills and in-depth procedural knowledge. Key responsibilities include, but are not limited to, onboarding new students, assisting with course scheduling and registration, maintaining student records, and updating program websites. The Administrative Specialist also serves as the primary point of contact and an ongoing resource for both internal and external stakeholders, including current and prospective students, faculty and staff, and personnel in partnering K-12 schools and related organizations.

The ideal candidate for the Administrative Specialist position enjoys collaboration with a team and is committed to providing student-focused services. Effective oral and written communication, technology, and organizational and time management skills are essential for success. The Administrative Specialist must be able to manage and prioritize multiple tasks, exercise initiative and sound judgement, maintain confidentiality, and interact effectively with diverse stakeholders.

The School of Education and Human Development at the University of Southern Maine is dedicated to preparing compassionate, skilled, and innovative educators, leaders, and professionals who make a positive impact in schools and communities. With a strong commitment to equity, collaboration, and hands-on learning, the School offers a range of undergraduate and graduate programs that emphasize both academic excellence and practical experience. Through close partnerships with schools and organizations across Maine, students gain meaningful field experiences and are supported in developing the knowledge, skills, and dispositions needed to advance learning, leadership, and human development.

This full-time position on the Gorham campus will receive a starting pay rate of $19.61/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. The position also affords an excellent opportunity to pursue a bachelor’s or advanced degree through the University’s generous tuition waiver benefit.

The University of Southern Maine offers highly competitive benefits for full-time employees that include (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time
• Health, dental and vision insurance
• Low-cost short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• A tuition waiver program for employees and their spouse or dependent child(ren)
• A 403(b)-retirement plan with employer contribution
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses

To learn more, please review the Benefits Information Summary.  

The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.  USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. 

The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement.  We welcome applications from candidates of all backgrounds who