Human Resources Coordinator

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Faculty of Science

Position Summary:

Under the supervision of the Associate Director HR, the Human Resources Coordinator will provide confidential administrative and human resources support to the Faculty of Science. This includes the coordination and organization of a variety of human resources activities related to staffing, benefits, compensation, payroll, labour relations, records management, and training.

Primary Responsibilities:

• Respond to general questions concerning human resources policies and procedures, and the application of collective agreements.

• Gather information by reviewing relevant documents and consulting with appropriate resources to obtain and provide information. Prepare documents and compose simple briefing notes ahead of meetings.

• Resolve problems within area of responsibility and follow up on various matters. Refer complex and sensitive issues to the appropriate person.

• Organize meetings, workshops, and training sessions. Prepare agendas, take minutes and follow-up on action items. Organize supervisor’s agenda according to priorities.

• Assist with the full cycle of recruitment which includes, but is not limited to scheduling interviews, administering candidate testing and verifying results, conducting reference checks.

• Coordinate and schedule new hire onboarding activities, including preparing and organizing onboarding paperwork, training agenda, and scheduling regular check-ins to ensure a smooth transition for new employees.

• Oversee generic email accounts, web page, newsletter and web forms updates, assist in navigating HR systems, and organize supervisor's agenda based on priorities.

• Assist with the preparation of HR-related documents including decisions/offer letters, staffing announcements, performance dialogues, probation/trial forms, confirmation of employment letters.

• Gather and compile documentation pertaining to recruitment, staffing, compensation, benefits, payroll, performance, immigration, labour and compliance.

• Assist with the following: create job requisitions, translate job postings, and post positions. Assists with processing reappointments, terminations and leaves in Workday HRIS.

• Monitor the probation period process. Maintain database, follow up and ensure accurate and timely completion of documentation.

Other Qualifying Skills and/or Abilities:

• Proven experience in HR-related functions and activities.

• Demonstrated experience working with collective agreements and University policies and procedures.

• Undergraduate or diploma in HR management is a strong asset.

• Client-focused and service-oriented with a proven ability to use discretion in handling confidential and sensitive information.

• Demonstrated ability to listen and assist clients with human resources issues.

• Excellent time management and organizational skills, ability to prioritize and multitask in a deadline-oriented environment. Strong interpersonal and communication skills to establish and maintain effective working relationships with various stakeholders at all levels.

• Problem-solving skills paired with the ability to work independently and in a team environment.

• Accuracy and attention to detail.

• Demonstrated proficiency in handling confidential information with a commitment to maintaining confidentiality.

• Excellent computer skills, including MS Office Suite: Excel, Word, PowerPoint, and online meeting platforms.

• Experience with Workday HRIS is a strong asset.

• Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

#Hybrid  

This position is located in Montreal, Quebec and the work for this position is expected to be performed in Quebec.