Administrative Assistant

Description

Administrative Assistant

Grand Junction, CO

One Full-Time Position. 40 hours per week.

Monday through Friday, 8:00am to 5:00pm.

Hiring Range: $15.51 - $15.97 / hr., depending upon education and experience. 

This position will remain open until filled.  

Minimum Requirements

Required: 

• High School graduation or equivalent, minimum age 18.

Preferred: 

• Moderate to advanced computer experience in a variety of mediums.

We care about our team! At Ariel we offer an expansive benefit package:

Subject to Eligibility.

• Medical, Dental, Life Insurance Premiums are 100% covered by Ariel, which averages to an additional $4.80/hour to your total compensation!

• HSA & HSA employer contribution 

• FSA 

• Vision 

• Generous Paid Time Off accrual - 13 PTO days in the first year, 48 hours of paid sick leave, and 11 paid holidays. Total of 30 paid days off in the first year. 

• $50/month; $600/year with Lifestyle Spending Account

• Life Insurance, Disability Insurance, Legal & ID Shield through MetLife

• Retirement 403B & 403B employer match up to 4% at one year anniversary

• Mileage Reimbursement

• Employer provided work phone and computer

• Employee Assistance Program (EAP) 

• Wellness Program

• And committed to a Culture of Awesomeness!

Ariel Clinical Services has been in business for over 30 years!

• Ariel has grown significantly since its early days of serving individuals with intellectual and developmental disabilities (IDD). Today, we offer a broad range of services including residential programs, vocational support, foster care and adoption, therapy, and much more. 

• We are proud to say we have expanded our reach beyond the Western Slope! Now, we provide services in Denver, Colorado Springs, and Pueblo.

• At Ariel, we deeply value our community and recognize the vital role it plays in the lives of our members and employees. That’s why we’re committed to staying engaged through both financial contributions and hands-on service initiatives.

• As we continue to grow, we’re equally committed to fostering professional growth for our team. Many of our entry-level roles offer clear pathways for advancement within the organization.

Position Summary

The Administrative Assistant is responsible to provide excellent internal and external customer service and support to every person receiving services, foster family, host home, biological family, visitor, and employee of Ariel. 

Ariel Clinical Services Mission

To provide safe, nurturing, and supportive environments for children, families, and adults so that they may have the opportunities to develop their strengths, maximize their potentials, and fully participate in society.

Essential Duties and Responsibilities (Not all duties will be performed by all incumbents)

1. Greet and provide directions for people receiving services, customers, and employees entering the building, as well as those on the phone.

2. Maintain strict confidentiality with all information that Ariel Clinical Services has at its disposal.

3. Coordinate with Office Manager and Admin Supervisor to purchase office, cleaning, and industrial supplies, including timely and accurate inventory of such items.

4. Maintain appropriate calendars by working hand in hand with the training coordinator and Admin Supervisor; make reminder calls before the trainings.

5. Ability and desire to learn how to use, troubleshoot, and assist others with office equipment. Complete fax and postal needs of the organization.

6. Work hand in hand with team supervisors to ensure the office is running smoothly. This may include duties such as room scheduling, scheduling trainings, organizing and providing supplies for meetings, and more.

7. Create, maintain, and present Standard Operating Procedures.

8. Maintain a record of all monies received by the agency following Standard Operating Procedures.

9. Assist with file maintenance including filing in binders and archiving documents as needed. Scan and save documents in different platforms on computers.

10. Assist with Information Technology (IT) issues as needed and requested.

11. Communicate with, and assist when needed, Admin Supervisor and/or office manager general office repair and maintenance needs.

12. Maintain workstation, conference rooms, and lobby areas to ensure they are clean and presentable. Perform opening and closing duties. 

Additional Duties and Responsibilities 

1. Must work closely with other Ariel Programs and offices.

2. Perfor