Recovery Administrative Assistant

​Agency: Emergency Management Agency
Posting Number:  43848

Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None 
Opening Date/Time: 01/10/2025

Closing Date/Time: 01/27/2025
Salary: Anticipated Starting Salary $5,423 monthly, CBA Language Applies - Full Range $5,423-$7,721
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

 

Agency Statement:  Are you ready to make a difference in the lives of others? The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is a team of emergency management professionals who support local communities by providing experience, perspective, and resources to help residents prepare for, mitigate, respond to, and recover from threats, hazards, disasters, or emergencies. IEMA-OHS is the lead agency for disasters and emergencies statewide and plays a key role in protecting the health, life, and safety of all Illinoisans.

 

Position Statement:  The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is seeking an Administrative Assistant. This individual functions as staff assistant to the administrative and management personnel in the Division of Recovery. This position performs a variety of special project assignments of an administrative nature and assists in evaluating performance measures associated with the Division. The ideal candidate has experience preparing reports in advanced technology systems, personnel-related documentation, and can work in an environment that is flexible and adaptable as emergencies and disasters occur. Our employees work in an ever-changing environment that presents new challenges with rewarding results. If you are interested in joining our team of compassionate and integrity-driven public servants, we invite you to apply for the Administrative Assistant position with IEMA-OHS!

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Resume Preferred but Not Required

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number:  43848

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Essential Functions

• Serves as the Administrative Assistant for the Division of Recovery.
• Provides recommendations and assistance in the development of section policies and operating procedures.
• Acts as division Human Resources (HR) liaison, maintaining current and accurate files.
• Performs emergency response functions including deployments outside of business hours with overnight stays throughout the state as directed during disasters and exercises.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college,