Accounts Receivable Financial Analyst II

Who We Are 

Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and supports. Our team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based services for individuals and families from birth to older adults.  

Who We Serve 

Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families throughout Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura Counties.   

What We Offer 

• The compensation for this position can be up to $86,845.70. Compensation will vary based on qualifications, skills, experience, and geographic location.  The salary range may vary if you reside in a different location or state than the location posted. 
• We Offer Medical, Dental & Vision benefits, retirement options, Flex Spending, EAP, and more!   
• Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve. 

JOB SUMMARY

Under general supervision, works within the vision, mission and philosophy of the agency ensuring the promptness and accuracy of agency billings and cash receipts posting cycle for Uplift Family Services’ independently funded billing contracts.  Provide stable maintenance and troubleshooting (BCMS, Tier, Solomon, Tier Billing) to adhere to new programs, programmatic changes, conversions and address billing errors.  Performs complex monthly, detailed analysis between internal billing systems and County billing applications.

RESPONSIBILITIES AND DUTIES

1. Provide regular reconciliation analysis, reporting assess levels of exposure between the Agency and funders’ billing systems to maximize contracts and secure adequate payment.

•  Research and develop processes and reports to determine key variances between the Agency’s’ billing systems and funders’ databases.
•  Respond to on-going reporting required by funders (Dept. of Mental Health, Department of Social Services, Independent Grantors, School Districts, etc.), and resolve issues.
•  Provide financial analysis, drawing conclusions and formulating recommendations to ensure efficiencies and audit readiness.
•  Analyze monthly reimbursement reports and contract terms to provide guidance for program and funding source based payment application, and resolve issues.

 2. Manage analysis, development, trouble-shooting and maintenance of BCMS contracts (rates, service functions, entity codes), fiscal instructions (transaction types, GL codes), G/L interface report, Tier carrier and health plans and Solomon AR customers to meet the needs of:

•  New programs
•  Programmatic changes
•  Rate changes
•  New regulations or changes
•  County conversions
•  Resolution of billing errors due to contract and/or fiscal instruction errors
•  Resolution of discrepancies between the billing systems and the G/L.

3. Ensure proper billing occurs in accordance with the Agency’s independently funded billing contracts and actively follow up on billing issues and past due accounts with applicable staff ensuring issues are resolved.  This includes but is not limited to:

•  Review and interpret contracts for billing requirements, reimbursement specificity and reporting.  Attain any pertinent information that has fiscal A/R impacts.
•  Set-up monthly billing templates calculate monthly invoices and produce any needed monthly financial reporting.
•  Provide support to clinical staff and executive management team in the area of funding source compliance and reporting requirements in applicable areas.
•  Key liaison between fiscal funding representatives and Agency program staff and management.  As needed, provide information and feedback to funding sources and participate in necessary meetings and error resolution.

4. Will have a dotted line supervision relationship with the Accounting Assistant.  The Accounting Assistant is responsible for entering the manual invoices into the Solomon A/R module.

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