Administrative Assistant

About HUB

In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected. As one of the world’s largest insurance brokers, our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected — through unrelenting advocacy and tailored insurance solutions that put our clients in control. Our growing team of professionals across North America represents a broad, deep, and one-of-a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community

Why Choose HUB?

Throughout our network of more than 550 HUB offices in North America, we offer a competitive, exciting, and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development.  Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.
 

We are the perfect fit if you:
 

• are seeking a progressive work environment at a rapidly growing organization
• have a desire to help others protect their future
• have an entrepreneurial spirit and are challenged by the opportunity to grow the business
• are focused on learning and development to enhance your industry knowledge and expertise
• are a self-starter willing to invest time and energy to learn the technical aspects of our business
• believe in integrity and building success by developing relationships with others

Summary

This position is also known as the Director of First Impressions! We are looking for a welcoming, helpful, efficient addition to our agency. The ideal candidate will possess a professional demeanor and appearance, excellent interpersonal skills, and strong client service skills. Must be able to embrace challenges and overcome obstacles in search of creating efficiencies within a team environment. This position also requires a high level of confidentiality, accuracy, and attention to detail.

Job Responsibilities

• Manage day-to-day front office operations and uphold a professional, welcoming environment.

• Greet and direct clients, guests, and visitors in person and via telephone with professionalism and courtesy.

• Provide administrative support to multiple departments, ensuring timely and accurate completion of tasks.

• Coordinate logistics for meetings, conferences, and agency events.

• Maintain organized filing and scanning systems for records and documentation.

• Monitor, order, and manage office supplies to ensure operational efficiency.

• Support cross-departmental initiatives and contribute to special projects as assigned.

Qualifications

• Strong verbal and written communication skills with the ability to interact professionally at all levels of the organization.

• Demonstrated organizational skills with the ability to manage multiple priorities and meet deadlines.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with office management systems is a plus.

• High level of discretion, professionalism, and customer service orientation.

• Ability to work both independently and collaboratively in a fast-paced environment.

The expected salary range for this position is $17 to $21  and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.

Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: Negligible

Required Education: High school or equivalent

HUB International Limited is an equal opport