Digital Media Project Coordinator (Project Hire/Internal Assignment))

Job Posting Title:

Digital Media Project Coordinator (Project Hire/Internal Assignment))

Req ID:

10136771

Job Description:

About the Role & Team

The Media Coordinator supports the Media Producer and/or Assistant Media Producer with the design and production of digital visualization and digital media elements throughout a project’s life-cycle up through and including Final Installation and Delivery. This role provides visual effects production and digital workflow understanding, forward-thinking logistics planning, and detail-oriented, organizational support.

This role is an integral member of the digital production team and is responsible for the day-to-day coordination and facilitation of multiple necessary and significant tasks inclusive of creating shot breakdown sheets, organizing and tracking visual effects live- action plates, CG assets, and shot data in Shotgun, communicating with vendors and other digital disciplines on delivery information, managing artist assignments, note-taking, and vendor i/o validation. This role is also responsible for scheduling the work sessions and creative reviews needed for media approvals, and for coordinating the digital deliverables required for these sessions in service of the overall show milestones.

This position requires solid communication abilities, interpersonal skills, and producorial instincts working with artists, vendors, technical programmers, engineers, creative directors, and senior management. This position requires the ability to be flexible and proactive, take direction well, and present a positive image for the team - seeking mentorship, guidance and insight as needed.

This is a Project Hire position with no guarantee of permanent placement.

You Will:

• Updates and maintains the Visual Effects Design Studio Shotgun project - inclusive of artist assignments, task status, artist notes, scene and setup details, and media ingest records to ensure the data, schedule dates, and pertinent information are accurate

• Creates shots breakdown sheets of the creative content for the Media Producer for bidding

• Coordinates invitees for digital meetings, work sessions, and reviews to ensure critical parties can attend, and raises issues with solutions to the Media Producer as needed

• Downloads Dailies, creates playlists in Shotgun, and works with the vendor on assets and multi-week deliveries

• Demonstrates in-depth understanding of visual effects pipeline inclusive of live action plate processing, CG, and compositing pipelines when taking notes and dialoguing about processes clearly and concisely with producers and digital artists

• Ensures the digital artists have access to the assets and files they need from the different show disciplines and from outside vendors

• Schedules artist rounds for the VFX Supervisor and documents action items in Shotgun

• Prepares digital delivery packages for reviews and turnovers with direction from the VFX Supervisor – inclusive of assembling assets for presentations, compressing digital files for web sharing, and watermarking media as needed

• Coordinates Visual Effects Design Studio needs for mockups and field testing – inclusive of scheduling, documenting action items, and driving follow-up communication

• Strategizes with Media Producer on preparation for Installation, inclusive of building and tracking the trip schedule with start/end dates, purchasing expendables to support the team, supporting technical playback of the media, and troubleshooting issues as they arise

• Facilitates on-lining and off-lining of digital deliveries including quality-controlling the deliveries and prioritizing early versions that can be backed up and archived as new ones arrive

• Communicates clearly and respectfully with the artistic and technical teams, and with senior production and project leadership

• Demonstrates excellent meeting-facilitation, presentation, and collaboration skills to ensure production team members are aligned on project objectives

• Communicates respectfully with vendors regarding deliveries to alleviate issues with Aspera transfer challenges, corrupt frames, naming conventions, and other I/O related needs

You Will Have:

• 1-3 Years of VFX production experience in a VFX facility preferably with live action set experience. Theme park attraction digital media production experience a plus

• Experience coordinating in a creative and digital pipeline inclusive of scheduling, digital asset management, CG pipeline experience and toolset understanding

• Understanding of live action and digital media technologies, processes, toolsets, vocabulary, and production pipelines

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