HR Recruiting & Onboarding Specialist

The HR Recruiting and Onboarding Specialist performs high volume recruitment, hiring, onboarding and other essential HR tasks in support of the HR Department. This person sources talented candidates for open positions, collects applicant and hiring data, and assures a pool of diverse applicants are available to hiring managers.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

High School Diploma or GED plus an Associates Degree and five years of HR or Administrative experience; or, a Bachelor's Degree plus three or more years of HR or administrative experience. An equivalent combination of education and experience may be accepted.

CERTIFICATES, LICENSES, REGISTRATION

• Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.

• Successful registration with the Central Background Registry of the Child Care Division.

• Candidate must pass pre-employment and random drug screenings.

**ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive.

• Creates, edits and posts jobs on various job boards, websites, community locations, and at schools.
  
  
• Attends and/or holds job fairs to recruit for open positions. Creatively sources applicants to achieve applicant outcomes, and performs in-person outreach events. Participates in annual recruitment planning.
  
  
• Posts jobs in ATS and updates with statuses for each position. Monitors the data for each position and updates accordingly. Places orders for advertising, in publications and online. Evaluates effectiveness of sources.
  
  
• Advises hiring managers to interview qualified candidates as required under HR guidelines. Keeps hiring managers informed on candidates' status and start dates.
  
  
• Reviews and edits interview questions for appropriateness and job-related questions. Assists with pre-screening, phone/video or in-person interviews as requested. Prepares interview panel packets as needed.
  
• Collects application materials, interview notes, scoring sheets, testing documents for completeness and filing once position is filled and candidates have been notified.
  
  
• Meets with candidates to assist with the completion of pre-employment screening items, such as drive records, reference checking, and background checks.
  
  
• Meets with new staff to on their 1st day for employee onboarding. Performs I-9 Identification checks, administers W4s for staff to complete, and assists with other 1st day onboarding tasks.
  
  
• Performs or oversees data entry of information into payroll system accurately and in a timely manner.
  
  
• Completes clerical tasks such as filing, data entry and scanning of new employee documents once onboarding is completed.
  
  
• The employee in this position follows policies and guidelines outlined in Agency Personnel Policies, State and Federal laws, Federal Performance Standards and other state and federal guidelines as appropriate.
  
  
• Maintains strict confidentiality and objectivity, applying consistency of administration across all levels of agency staff.
  
  
• Follows agency interview panel process, collecting and storing documents when recruitments close.
  
  
• Participates in organization and execution of New Staff Orientation twice monthly; attends weekly recruiter meetings.

RELATIONSHIPS WITH OTHERS

• The employee in this is position is in regular contact by telephone, video or in person with all levels of agency staff to provide information and answer questions regarding employment related matters.
• Diplomatically and calmly handles reactive applicants, employees and/or managers if the situation arises.
• Develops rapport with candidates and presents career opportunities that may be attractive and rewarding.
• Refers situations to HR Management for complex issues, processes, and policies as they arise.
• Communicates key information in a concise, timely manner.

WORK ENVIRONMENT