EXECUTIVE DIRECTOR, GRANT & INVOICE REVIEW MONITORING

Job Description

APPLICANTS MUST BE PERMANENT IN THE ADMINISTATIVE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

The Department of Social Services Accountability Office (DSS-AO) is responsible for supporting the integrity of social services programs administered by the New York City Human Resources Administration (HRA), Department of Social Services (DSS) and Department of Homeless Services (DHS).

DSS-AO maintains the operation of the Office of Audit and Quality Assurance (OAQA), Office of Compliance & Support (OAS), Investigation, Revenue and Enforcement Administration (IREA), Office of Data Security Management (ODSM) and the Vendor Monitoring Office (VMO).

The Vendor Monitoring Office is responsible for setting, monitoring, and modifying agencywide policy for how vendors are managed and held accountable for complying with contractual, regulatory and legal requirements.

The Vendor Monitoring Office is recruiting for (1) Admin Staff Analyst NM III to function as a(n) Executive Director, Grant & Invoice Review Monitoring who will:

- Lead both the Grant Monitoring and Non-Contracted Vendor Unit and the Secondary Review Team, by developing/providing management reports that accurately depict ongoing activities, metrics on program operations, and concerns resulting from routine monitoring and evaluation activities.

- Provide input on the development of corrective actions created and monitoring by the Corrective Action Planning Office.

- Oversee the development and implementation of monitoring tools and processes to ensure compliance with grant funding requirements, Agency policies, applicable and relevant regulations. Provide accurate routine and ad hoc management reports on programmatic and agency compliance with grant requirements, vendor management, and invoice review activities.

- Direct the review, analysis, and monitoring of non-contracted vendor performance and invoice accuracy. Identify potential conflict of interest and implement corrective actions to address issues related to third-party uncontracted payees, including statutory payees, uncontracted landlords, brokers, movers, and storage providers. Report findings to the Deputy Commissioner and other senior staff. Ensure corrective actions plans are fully implemented to comply with agency and grant funded requirements.

- Direct and coordinate complex analysis on data provided by the Data Analysis Reporting & Triage (DART) to evaluate and monitor non-contracted vendors compliance capacity; conduct complex reviews for grant and non-contracted vendors monitoring where issues are identified; and provide capacity building and training via metrics.

- Collaborate with program, the Deputy Commissioner and Agency leadership on the Vendor Monitoring Committee in the selection, ranking and approval of contracts for review based on strategic importance and risk metrics. Determine the process and parameters for review of each contract under review.

- Research and develop methods of forecasting and trending issues; prepare comprehensive and overview reports of findings by provider and program.

- Provide oversight and strategic guidance to subordinate staff, including disseminating information on new regulations and compliance rules. Ensure staff understanding and timely implementation of rules and regulations. Review work product of subordinate staff to ensure that it maintains agency integrity, vendor accountability, budget adherence, contract milestone and contract scope.

- Foster collaboration and uniformity across the Agency’s provider community through the development and implementation of consistent monitoring practices.

- Develop and maintain relationships with key stakeholders, including external parties and internal program leaders. Meet regularly with program and vendor staff to ensure ongoing compliance with Agency mandates, rules, regulations, and corrective action plans.

Location: 155 West Broadway New York N Y

Hours: Monday to Friday: 9 am to 5 pm

ADMINISTRATIVE STAFF ANALYST - 1002E

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, op