Director, Administrative Operations

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The Pathology Department at the University of Miami has an exciting opportunity for a  

Director, Administrative Operations in Downtown, Miami.

SUMMARY

The Director, Administrative Operations directs and oversees various administrative functions, including clerical services, office space, equipment and supplies, vendor management, and/or other support services. Manages functions through managers and supervisors. Tracks and ensures compliance with capital and operating budgets. Manages a departmental sub-function within a broader departmental function.

CORE JOB FUNCTIONS                                                                                                          

Directs the administrative and financial support of the department. Provides long-term strategic planning, overseeing of daily operations, delegating tasks to staff and manages personnel.

Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns.

Provides advice and development and recommendation of administration policy Serves as principal liaison and representative for personnel and financial matters.

Represents the assigned department in committees and meetings. Manages administrative budgets and negotiates contracts and agreements with vendors.

Implements department human resources actions, which may include hiring, terminations, salary etc. 

Recruits, trains and prepares performance reports for staff.

Prepares both internal and external reports for departmental use.

Maintains corporate relationships and monitors operating expenses.

Liaises with HR and other departments.

Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.

Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

Education:

Bachelor’s Degree in relevant field

Experience:

Minimum 7 years of relevant experience

Knowledge, Skills and Attitudes:

• Ability to accurately prepare and maintain records, files, reports and correspondence
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships. Ability to lead, motivate, develop and train others.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to effectively plan, delegate and/or supervise the work of others
• Knowledge of business and management principles.
• Ability to establish department goals and objectives that support the strategic plan.

DEPARTMENT ADDENDUM

Department Specific Functions

1. Space and Facilities Management

• Direct and oversee departmental space planning, allocation, and facilities management to ensure optimal utilization, safety, and compliance with institutional standards.
• Supervise department staff and provide guidance to the Senior Project Coordinator in managing, monitoring, and escalating facilities-related requests.
• Coordinate clinical, research, education, and administrative space moves, remodels, and renovations in collaboration with institutional space and facilities teams.
• Manage office setup and logistical support for new faculty and staff, including space assignments, equipment, and supply needs.
• Develop and maintain departmental policies and SOPs related to facilities and space operations.
• Staff and support related committees, task forces, and working groups.
• Serve as departmental liaison to institutional space and facilities, sa