Sr. Accounts Payable Specialist

Under the direction of the Supervisor, Accounts Payable, the Senior Accounts Payable Specialist is responsible for compiling invoice packets, verifying invoice accuracy, discrepancies, and submitting accounts payable reports to the appropriate recipient for verification. Ensures compliance with the Gaming Commission’s Tribal Gaming Minimum Internal Controls (TICS) and the Gaming Commission Regulations (GCR), by studying the standards, enforcing adherence to requirements and advising management on needed actions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Oversees and validates invoice processing activities, including invoice packets, verifying accuracy, and analyzing contracts and purchase orders for compliance with enterprise standards. Applies judgement to resolve  complex discrepancies and ensures proper general ledger coding, and tax applications. Approving payment batches, resolving any discrepancies and ensuring proper and timely payments.
2.    Manages reconciliation of invoices, vendor accounts, and general ledger activity to ensure accuracy and timely payment, supporting month-end accruals and close processes. Provides input with financial reporting and collaborates with finance teams to address issues proactively.   Perform month-end accrual and associated account reconciliations.
3.    Directs and facilitates  training, and provides technical and operational guidance to the Accounts Payable team to enhance overall performance and efficiency. Assists with project and implementation of ERP automation.
4.    Enforces accounting and procurement polices through reviewing and resolving any exceptions with purchase and payment authorizations. Maintains strong relationships with vendors and efficiently resolving any questions, disputes, or claims.
5.    Establishes and refines Accounts Payable standards, recommending procedural enhancements and implementing best practices to drive continuous improvements and compliance.
6.    Ensures adherence to regulatory requirements and leads initiatives to exceed industry standards. Applies professional expertise to interpret and implement compliance measures effectively.
7.    Prepares and reviews regulatory reports, including independent contractor filings to Employment Development Department (EDD) and CA Form 592 to Franchise Tax Board (FTB).
8.    Defines and monitors customer service standards to ensure consistent, timely and accurate delivery of accounts payable services. Acts as the primary contact for all activity with dedicated business support unit.
9.    Collaborates with leadership and staff to validate vendor 1099 information and ensure compliance with state and federal reporting requirements.
10.    Maintains highly confidential records and supports month-end close activities as needed including checks processing.
11.    Performs other duties as assigned to support the efficient operation of the department.

 EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Bachelor’s degree or equivalent experience required. 

• Minimum two (2) years work experience working in accounts payable, analytical or Casino environment is required.

• Related, relevant, and/or direct experience may be considered in lieu of minimum educational requirements indicated above.  

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

• Must possess intermediate computer skills in Microsoft Office suite (i.e. Word, Excel, and Outlook) and advanced 10-key. 

• Experience working in the following areas: casino, hospitality, construction and tribal government is preferred. 

• Experience with Enterprise Resource Planning (ERP) systems; Lawson experience or similar financial software is preferred. 

LICENSES, CERTIFICATIONS AND REGISTRATIONS

• At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.

• Certifications such as Certified Accounts Payable Professional (CAPP), Certified Accounts Payable Specialist (CAPS), Certified Accounts Payable Associate (CAPA), or Accredited Payables Specialist (APS) is preferred. 

• Authorized Driver: Role requires operation or driving of Tribe-owned vehicles or driving patron vehicles. A valid driver’s license with an acceptable driving record as determined by the insurance carrier is required.

PHYSICAL REQUIREMENTS/ WORKING CONDITIONS – ENVIRONMENT

The physical demands and working environment described here are representative of those that an employee encounters and must be met by an employee to successfully perform the essential functions of this job.

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