Sales Support Administrator

Join our exciting Sales organization as a Sales Support Administrator and assist the Sales Leadership Team and other designated sales team members with sales-related business functions including travel arrangements, functions, reporting, scheduling, etc. This hybrid role may be based withing commuting distance to our East Coast offices in NH, NJ, MD, or SC. If you are highly organized and enjoy working with dynamic people in a world-class organization, apply to this opportunity today!

• Arrange travel (i.e. transport, hotel) and changes, act as main point of contact during trips where needed. May require occasional access to email/phone on weekends or evenings. Strong Outlook skills required
• Coordinate the processing of confidentiality agreements for the NA Sales Organization for legal stamp, signature and submittal to the Lonza contract database.
• Assist the CDMO Sales Leadership Team with expense reporting (i.e. data entry, classifications and submittal), calendar support.
• Arrange internal and external meetings which may include determining an appropriate-sized location/facilities/amenities, arranging meals, hotels, and travel. Coordinating and tracking payments and budget.
• Provide general administrative functions – order business cards, supplies, direct sales members to appropriate support staff as needed i.e. IT, travel, finance. Help maintain SharePoint files, support special projects as needed. Support training manager with document uploads into the OLRC (Brainshark).
• Onboard and train new hires in Concur travel and expense tool, familiarize with travel guidelines and travel approval process, expense report process. This support function should eventually be coordinated within a larger onboarding effort.
• Perform other duties as assigned including attending meetings or conferences to provide on-site support.

Required Qualifications:

• High School diploma or equivalent with related work experience in a fast-paced business environment. Associate's Degree preferred with related experience
• Detailed, organized, flexible, strong communications (written and verbal), and eager to learn
• Expert user of MS Office including Teams, Outlook, and Excel. Experience using PowerPoint, Concur, Sharepoint is a plus
• Expense reporting or accounting experience required
• Ability to operate effectively in a global, matrixed organization
• Able to manage confidential information
• Able to occasionally travel or work outside of normal business hours to support meetings and sales members in other time zones (West Coast, Europe)