Scheduled Hours

37.5

Position Summary

The Senior Associate Director works in partnership with the faculty Co-Directors on strategic planning and vision for the Cordell Institute (the “Institute), and is directly responsible for overseeing the Institute’s staff, fellows, activities, and collaborations, including research, fundraising, events and conferences, publications, programs for students, administration, finance, communications, and other programmatic activities. The Senior Associate Director may also engage in independent scholarly activities, including research and writing, lecturing, and teaching, as appropriate.

Job Description

Primary Duties & Responsibilities:

Institute Leadership

• The Senior Associate Director’s primary responsibility is to lead the Institute in achieving its strategic goals. This includes identifying potential partnerships, industry groups, peer academic institutions, and other key constituencies across a broad array of industries and technologies. Responsible for creating comprehensive strategic plans for the Institute, tailored to the opportunities and goals of the Institute. Conducts annual review and proposes modifications to the Institute strategic plan to reflect changes in revenue, new opportunities for projects and/or personnel, and ensures timely communications with Institute founders and other WashU officials as appropriate.

General Administration

• Daily administration of Institute personnel, projects, and functions, ensuring responsiveness to policies and other limitations or special conditions related to complex relationships across multiple departmental and institutional lines within and external to WashU. This includes oversight of regulatory and other policies including relevant lobbying laws, fiscal management, human resources, information systems, data-sharing, intellectual property issues, student and graduate fellow training programs, and relevant funding source rules and guidelines.

Strategic Planning

• Annual review and proposed modifications to Institute strategic plan to reflect changes in revenue, new opportunities for projects and/or personnel, and timely communications with Institute founders, Institute Steering Committee members, and other WashU officials as appropriate. This plan will include media and public relations planning, academic and public interest project planning and staging, budgeting and personnel reviews, and overall guidance for the Institute’s long-term strategic goals.

Budgeting

• Development of Institute’s annual budget, including project/program-specific budgets, communications and annual report budget, and events budgets, Works closely with Danforth campus and Law School financial officials to ensure accurate and timely information exchange related to Institute finances.

Fiscal Oversight

• Oversight and guidance for Institute and/or other specified WashU administrative assistants in obtaining quotes for goods and services, payment of valid invoices, payroll for Institute employees, and reconciliation of incurred costs to designated revenue centers.  The Senior Associate Director prepares quarterly business reports for the Institute Directors to ensure resources are allocated according to designated priorities.

Project Management

• The Senior Associate Director is also responsible for oversight and management of the Institute’s substantive projects, such as white papers, grants, colloquia, conferences, educational programs, and other events.

Institute Project Development

• The Senior Associate Director oversees the generation and development of Institute projects and ensures that this process unfolds smoothly. Ensures proposals are consistent with the Institute mission and strategic plan, investigates funding announcements, and coordinates the drafting of project forms or proposals.

Institute Project Management

• The Senior Associate Director also ensures that projects are managed professionally, ensuring timely completion of program and project-related tasks, including Institute annual report, progress reports, drafts, proposals and other scholarly documents prepared by Institute fellows, WashU faculty, and other collaborators, and activities and documentation related to project closure and archiving.

Educational Programs

• The Senior Associate Director administers Institute educational programs, including assistance in course and special event planning, advertising/recruiting, preparation and distribution of course materials, and oversight of designated Institute or WashU staff related cost accounting for educational activities.

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