Junior Personnel Clerk - FT - Day Shift

HOURLY RANGE:  $22.897 - $28.360

DISTINGUISHING FEATURES OF THE CLASS: The work involves performing a variety of personnel clerical duties in the Human Resources Department at the Erie County Medical Center Corporation (ECMCC). The incumbent interacts with the general public and employees and performs routine personnel clerical work. Work is performed under the general supervision of a higher-ranking professional employee. Supervision is not a function of this position. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Receives walk-in visitors and answers telephone inquiries;
• Provides basic information and directs visitors and callers to appropriate staff;
• Assists in processing personnel transactions;
• Processes new hire on-boarding, including review and verification of required paperwork and corresponding documentation for compliance with policies and procedures; initiates calls to prospective and current employees;
• May schedule interviews and pre-employment medical exam for prospective employees and return-to-work medical exams for current employees;
• Receives requests for verifications of employment, researches required information and replies to verification inquiries;
• Inputs, maintains and retrieves information using various computer applications to track personnel transactions;
• Assists in compiling data and statistics from various sources for special projects as required;
• May collect and account for money received from employee badges, lockers, copies, etc.;
• Processes invoices for payment of vendors;
• Maintains employee files, ensures accurate approvals and appropriate agreement execution for employment transactions including internship programs;
• Performs a variety of clerical duties such as typing, filing and maintaining records, reports and other correspondence, performing file searches and retrieval of materials, opening, dating, sorting and distributing mail, maintaining and updating departmental bulletin boards;
• Participates in and may organize meetings, committees, in-services and conferences as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology, procedures and equipment; good knowledge of English grammar; working knowledge of ECMCC, its organization and departments; skill in using an alphanumeric keyboard; clerical aptitude; ability to type routine correspondence; ability to perform basic arithmetic computation; ability to understand and follow oral and written directions; ability to establish and maintain effective working relationships with a diverse constituency; ability to utilize a variety of electronic software applications; confidentiality; sound professional judgment; capable of performing the essential functions of the position with or without reasonable accommodation.

MINIMUM QUALIFICATIONS:

1. Completion of sixty (60) semester credit hours*; or:
2. Graduation from high school or possession of a high school equivalency diploma and two (2) years of personnel clerical experience; or:
3. An equivalent combination of training and experience as defined by the limits of (A) and (B).

NOTE*: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.  If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency.  A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm.  You must pay the required evaluation fee.

NOTE 2: Verifiable part time and/or volunteer experience will be pro-rated toward meeting full time experience requirements.       

@Approved by Erie County