Job Description

Department:

Advancement Operations

Pay Rate Type:

Salary

Employee Type:

Job Summary:

The assistant director of advancement operations will serve as a functional/technical liaison and develop, enhance, and execute data requirements for engagement and fundraising efforts consistent with existing systems and policies and procedures.

The assistant director reports to the director of advancement operations and works closely with various members within the Division of College Advancement to create mailing lists and associated data used to track constituent engagement and fundraising results. The successful candidate will have proven skills and experience in project and data management. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Perform regularly and consistently at high level of productivity on multiple priorities related to creating recipient lists for fundraising appeals, non-appeal communications, and event invitations

• Create lists of constituent data that meet highly specific criteria for the purposes of fundraising or invitations to events

• Monitor data integrity and collaborate with co-workers to correct information in a timely manner

• Record mailing and delivered email receipt data in the Raiser’s Edge system to track constituent engagement

• Oversee project calendar to ensure data projects are on time and complete

• Serve as event data operations manager; manage event functions such as event setup in development database, event registration forms, and coordinate mailing lists for print and email invitations

• Provide ongoing training for staff related to data and event request process 

• Update third-party systems to ensure most up-to-date information is available for use

• Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

QUALIFICATIONS:

• Bachelor’s degree or the equivalent in education and experience

• Minimum 1-3 years of experience working with relational databases, online communities, and/or coordinating events using online software tools preferred

• Prior experience using the Raiser’s Edge/NXT preferred

• Creative, flexible, energetic, strategic and technically savvy thinker and communicator

• Prior experience working in higher education development, customer relations, or not-for-profit environments

• Demonstrated capability to balance multiple priorities in a deadline driven environment

• Strong organizational skills; high degree of energy and initiative; demonstrated accountability for assignments and goals; superb attention to detail; and a commitment to excellence

• Thorough command of English grammar, punctuation, and spelling, as well as the ability to communicate and interact effectively at all levels of the organization

• Ability to work independently and as a member of a team, establish priorities, and work collaboratively as a member of a diverse community

KEY RELATIONSHIPS:

Reporting to the director of advancement operations, this position will have direct contact with the entire Division of College Advancement team as well as cross-campus partners in the Colby Museum of Art, Office of Admissions and Financial Aid, and Department of Athletics. This position has significant interaction with Colby staff and technical support staff of outside vendors.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

This position is located in downtown Waterville. General open office environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Occasional weekend and evening hours required.

TO APPLY:

Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Assistant Director of Advancement Operations - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME  04901-8855

A review of applications will begin immediately and will continue until the position is filled.

Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qua