Business Office Specialist

Company Overview
Millennium Space Systems, A Boeing Company delivers affordable, high-performance space systems for exacting customers. At Millennium, you will be part of a close-knit team working on exciting technological problems. We work in an open environment where ideas are shared across all disciplines, and there are ample opportunities for advancement based on excellence. Superstars are welcome.

At Millennium, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity, and inclusion are core values. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us. 

Job Summary

Millennium Space Systems is looking for a Business Office Specialist to support accounting, finance, and payroll. We are looking for an organized and hard-working candidate with great attention to detail and prior experience.

This position's internal job code is Multi-Occupation Spec. Our team is currently hiring for a level 2.

Responsibilities

• Maintain accounts payable records with high accuracy
• Investigate and resolve invoice and purchase order discrepancies
• Assist with bi-weekly payroll processing
• Evaluate the accuracy of timesheets submitted by employees bi-weekly and contact managers or individual employees when there is a discrepancy
• Review all new hire, termination, and employee change paperwork for payroll processing in an accurate and timely manner
• Prepare various business-related reports on a bi-weekly, monthly, or on an as needed basis
• Manage and apply employee benefit deductions (401K, supplemental benefits, etc.)
• Maintain compliance with federal and state regulations concerning employment, payroll laws, and reporting
• Conduct internal company timecard audits
• Accrue and manage leave balances for all company employees
• Manage company Flexible Spending Account (FSA)- Employee contributions and employer funding
• Review and process employee expense reports and reimbursements
• Work with Cost Policy on the administration of Company Travel, Travel & Expense, and Corporate Credit Card Policies
• Perform other accounting, financial, or administrative tasks as may be required from time to time

Minimum Qualifications

• This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Security Clearance Post-Start is required.
• Bachelor’s Degree or 2+ years of relevant work experience
• Excellent organizational skills, written and verbal communication skills
• Strong attention to detail
• Exercise discretion and maintain a high level of confidentiality
• Must be able to handle multiple projects and complete tasks in a timely manner all while interacting with employees and office executives
• Must be able to work with minimal supervision

Preferred Qualifications

• Familiarity with ADP Workforce Now
• Experience with Excel functions such as PivotTable, VLOOKUP, etc.
• Knowledge of leave protection laws such as FMLA, CFRA, etc.

Summary Pay-Range
Please note that the salary information shown below is a general guideline only of what is reasonably expected to be paid for the position. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.

• Level 2: $23.70 - $34.85  

Before applying, please note:
Millennium is DDTC-registered, ITAR-compliant Company. This position is located at a facility that requires special access. Applicants MUST be U.S. citizens and eligible for a security clearance. Additionally, applicants must be willing to apply for and maintain a security clearance. We are proud to be an Affirmative Action/Equal Opportunity Employer. We encourage veterans, disabled veterans and disabled individuals to apply for any open position for which they feel they are qualified.

Applicant Privacy Policy
Mandatory Security Clearance and Access Process Disqualifying Criteria