RIS Ramp Up- Executive Administrative Assistant to the Healthcare Insights Customer Area

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections,  where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

A healthier future. It’s what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come.

The Opportunity:

In this role, you will provide administrative and operational support to the Healthcare Insights Customer Area.

• In this position, you will also take ownership of integrating new employees within the teams they support to ensure the employees have a positive experience and are effectively connected to the resources needed to succeed in their roles. This role builds and maintains important partnerships across US local and global organizations and stays updated on current events and company initiatives that impact the teams.

• This role requires broad and comprehensive experience, skill, and knowledge of organizational policies, practices, and procedures.  Works independently on assignments related to Finance and Commercial Operations and exercises considerable discretion and independent judgment.  Responsible for maintaining and continuously improving department functions.  Leads or participates in project initiatives and acts as a subject matter expert to other administrative partners. 

• Prepares and analyzes complex trends, reports, and presentations, drawing data from various sources. 

• Prepares budget and project reports as required.  Makes data-driven recommendations.

• Manages the preparation processes for internal and external meetings, including the logistics, presentations, and content. Ensures meetings have structure and time is well spent.

• Builds and maintains strategic relationships across the business to effectively learn and leverage company resources to drive business effectiveness within the department.

• Proposes and executes continuous improvement solutions within the department to drive business effectiveness.  Makes data-driven recommendations to streamline operations.

• Prepares and initiates routine and non-routine internal/external correspondence and memoranda. 

• Responsible for the release of a variety of complex communications and information that affect a unit of the organization.

• Strategically manages a leader’s time, looking for opportunities to reprioritize and maximize the leader’s effectiveness.

• Stewards candidate interviewing and new hire onboarding activities within the department.

• Leads/coordinates special projects and initiatives as assigned.

• Schedules appointments, meetings, and travel itineraries and coordinates related arrangements. 

• Attends meetings, records, and distributes meeting minutes.

Who You Are

• You hold two years of administrative experience that includes providing support to a senior leader of an organization, preferred.
• A bachelor's degree in business or a related field is preferred.

Additional experience and skills are as follows:

• Decision-Making: Making informed decisions in the absence of the executive.

• Team Culture: Ambassador of and actively contributes to a high performing and a thriving culture.

• Relationship Building: Developing and maintaining positive relationships with internal and external stakeholders.

• Adaptability: Strong organization and planning skills with the ability to handle multiple functions simultaneously.

• Excellent Communication Skills: Efficient and effective oral and written communication skills.

• Technical Skills: Advanced computer skills (Google Workspace, Microsoft Office Suite, Concur, Workday)

• Proactive 

• Problem-Solving: Demonstrated ability to exercise independent judgment and employ advanced reasoning skills with the ability to work with highly confidential information, well-developed analytical problem-solving skills, and attention to detail.