Senior Event Coordinator

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

Under the supervision of the Executive Director, Capitol Campus Event Management & Scheduling, the Senior Event Coordinator plans and executes various mid- and high-level events in support of the University’s mission, and provides assistance to other staff members in the OEM for larger, more complex events happening both on the Capitol Campus and at locations off site. The senior event coordinator creates and manages event budgets, produces timelines, and works with the event sponsor on all aspects of the program. Additional responsibilities for this position now include Law Commencement planning. Since the change in the Commencement schedule to include three days of events (two Celebration Days on the Law Campus and the formal Commencement ceremony on the Hilltop), the event management piece is more complex and requires a sustained focus to ensure that we have enough staff volunteers to cover the entire weekend. The senior event coordinator also manages an array of events including conferences, symposia, faculty events, Capitol Campus orientation, Law Reunion and a wide variety of receptions, dinners and special events.

Work Interactions

This position reports directly to the Executive Director, Capitol Campus Event Management & Scheduling. The senior event coordinator provides leadership and guidance to the event coordinator and the event assistant and supports other members of the events team as needed under the direction of the Executive Director. As indicated above, this position is an integral part of the overall operations in special events. The person in this position will both work independently on numerous events and will support other team members as needed on a myriad of other large scale events.

Work Mode Designation

This position has been designated as Hybrid 2 Days. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Requirements and Qualifications

A bachelor’s degree and a minimum of 3-5 years of experience working in the event planning field is required. Undergraduate degree in marketing, public relations, communications or a related field is preferred. Familiarity with working in an academic or non-profit environment is preferred, along with the ability to work without close supervision. The ideal candidate must be able to interface with the public and maintain highly confidential information with professional discretion. Strong written and verbal communication skills, attention to detail, and familiarity with Microsoft Office (Word, Excel and PowerPoint) are required. Familiarity with EMS, Social Tables, and Cvent is a plus. This position requires analytical judgment, competent decision-making skills, and the ability to prioritize competing demands in an office that plans hundreds of events during the year. A high degree of autonomy and initiative is expected.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$20.16 - $31.30

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

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Submission Guidelines:

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