Administrative Assistant Support

POSITION SUMMARY

  Provides comprehensive administrative support to the Three Rivers Program Management Office. Administrative Assistant Support include coordinating meetings and events, managing data, delivering training, and preparing documents, spreadsheets, and presentations. The ideal Administrative Assistant Support candidate demonstrates strong attention to detail and excellent communication skills.

 

RESPONSIBILITIES

• Track, analyze, and report data accurately and in a timely manner, communicating results effectively.
• Assist with the timely processing of vendor invoices.
• Maintain and update multiple Excel trackers.
• Support field personnel by providing information and connecting them with appropriate back-office departments.
• Generate Costpoint requisitions and serve as a Subject Matter Expert on Costpoint Requisitioning and Receiving, providing training to field personnel as needed.
• Support onboarding for the program management team, guiding new hires through the process.
• Schedule medical appointments for all new hires.
• Review and process clearance paperwork for program submission.
• Perform other duties as assigned.

WORKING CONDITIONS

• In-person office environment with frequent interruptions.
• Standard business hours: Monday–Friday, 8:00 am–5:00 pm.

PHYSICAL REQUIREMENTS

• May lift and carry items up to 25 lbs.
• Intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday.

 

QUALIFICATIONS

• High school diploma or equivalent.
• Self-motivated, organized, and highly detail-oriented.
• Proactive with the ability to take initiative.
• Skilled at multitasking and prioritizing competing tasks.
• Able to work independently and collaboratively within a team.
• Eager to research, learn independently, and master new systems.
• Capable of fostering and maintaining cooperative working relationships.
• Willingness to become a Subject Matter Expert in new applications, create procedural documentation, and train others.
• Maintains confidentiality of sensitive information.
• Proficient in Microsoft Excel, Word, and PowerPoint at an intermediate level.
• Preferred Clearance Level.

 

BENEFITS

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace.

 

Qualifications

Equal Opportunity Employer

Race/Color/Sex/Sexual Orientation/Gender Identity/Disability/Vet