Marketing Administrative Assistant

Position Purpose:

The Marketing Administrative Assistant serves all the teams on various levels, always maintaining a professional working environment and positive attitude, as well as confidentiality due to the sensitivity of certain job tasks.

Essential Duties:

• Assists by reading, researching, and routing correspondence; drafting letters and documents, and collecting and analyzing information.
• Maintaining the Marketing Director's inbox by organizing, filing, flagging, forwarding, and responding as needed.
• Manages the calendars for the Director of Marketing.
• Attend various types of meetings as requested.
• Transcribes and distributes meeting notes and action items. Prepares action plans from meeting results and distributes them to stakeholders.
• Makes Marketing travel arrangements.
• Schedules meetings, prepares agendas, and ensures notices go out to all participants.
• Reconciles credit card transactions for Marketing credit cards, as well as monitors spending and reports to the Director as needed.
• Submits all purchase requests through SAGE.
• Submits all backfill requests and new job requests for the department.
• Vets all incoming resumes and applications, schedules interviews, and does the 1st call phone interview as requested by the department.
• Assists with HR matters.
• Purchases supplies as needed.
• Acts as a liaison for the Director of Marketing as needed.
• Oversees the department timesheets, OT, and PTO.
• Oversees all independent contractors and the creation of new contracts.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Strong administrative, time management, organizational skills, and verbal and written communication skills. 
• Ability to take detailed notes in meetings and convey them clearly to others.
• Ability to handle personal, sensitive, and confidential information discreetly.
• Strong interpersonal skills, ability to work effectively with peers, managers, and across departments.
• Ability to prioritize tasks, delegate when necessary, and change direction quickly.
• Strong problem-solving skills, identifying and resolving problems promptly, and gathering and analyzing information skillfully.
• Self-directed and self-motivated with good judgment skills.
• Excellent team management skills.
• Must be able to effectively operate a Windows-based computer and navigate Microsoft Office Suite.

Requirements:

• Must have a personal relationship with Jesus Christ.