Sales Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves 

We are looking for a Sales Coordinator to join our Leasing team. You will provide high level support to commercial real estate brokerage producers.  You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office. 

Business Operations 

• Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets 

• Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices  

• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information  

Marketing 

• Manage & maintain all listings on CoStar, LoopNet, View the Space & Hightower 

• Prepare property marketing flyers, brochures, and email distributions   

• Create and edit presentations, pitches, and client deliverables for prospect/client meetings 

• Assist and participate in planning as needed for industry functions or client events and open houses  

Finance 

• Collect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platform 

• Track and process broker expense reports according to the JLL T&E policy 

Administrative 

• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed 

Interested?  An ideal candidate would need to have the following qualifications: 

Required  

• 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization  

• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to