Administrative Assistant

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.

Job Title:

Administrative Assistant

Reporting To:

Director, AG Site Operations

Work Schedule:

Onsite – Buffalo, NY

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.

Our team in Military Aircraft Group is looking for a Site Administrative Assistant to join their team. You will report directly to the Site Operations manager and support the overall Operations team as well as the Military Aircraft East Aurora site. A successful candidate will be comfortable in a fast paced, high activity work environment and demonstrate strong customer service, time management, and organizational skills. Additionally, they should be able to demonstrate the ability to maintain a high level of confidentiality.

To be considered for a Site Administrative Assistant, here’s what you’ll need to bring with you:

• 3-5 years of relevant, progressive, experience in a full-time setting.
• Excellent Communication: Superior verbal and written communication skills to interact effectively with diverse audiences.
• Problem Solving Skills: Ability to anticipate needs, identify potential issues and implement effective solutions.
• Organization Skills: Strong ability to multitask, prioritize and manage time efficiently.
• Adaptability: Flexibility to respond to changing priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite
• A willingness to work outside regular business hours as needed, based on a three-shift production support.

As a Site Assistant, you will:

• Provide administrative support for the Operations team including schedule coordination, meeting and event coordination, calendar management, document management, facilitating communications, travel, etc.
• With support from other team members, provide support for the Military Aircraft Group East Aurora site. This will have a wide range of responsibilities, including: 
  • Coordinating logistics for meetings and events, including conference room booking, catering and technology support. 
  • Supporting the coordination of site-wide activities, employee meetings and celebrations, including periodically supporting off-shift (2nd and 3rd).
  • Maintaining and ordering supplies.
  • Drafting and distributing internal communications.
  • Handling employee inquiries with empathy, detail and care.
  • Special projects and assignments.

• Handle sensitive information with discretion and maintain confidentiality.
• Quickly troubleshooting issues as they arrive to minimize impact to meeting efficiency and experience. This will require working closely with others across Moog, and as needed, outside vendors.
• Support the Moog store by aiding customers and handling inquiries.
• Cross training with other administrative assistant team members to provide backup support as necessary.

Our Benefits:

• Comprehensive medical, dental, and vision benefits on day one
• Flexible planned vacation
• 401K, profit share, and employee stock purchase options
• Tuition reimbursement program
• Inclusive company culture

Salary Range Transparency:

Buffalo, NY $21.65–$31.25 Hourly

Salary Range Disclaimer

The base salary range represents the low and high end of the Moog salary range for this position in the given work location. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range(s) listed is just one component of Moog's total compensation package for employees. Other rewards may include annual bonuses, employee stock purchase plan, an open paid time off policy, and many region-specific benefits. 

This position requires access to U.S. export-controlled information.

EOE/AA Minority/Female/Sexual