Proposal Manager

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $2B in revenue in our last fiscal year with extensive growth potential ahead.
At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.
As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.
Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.
The Role
Veeva Systems, a leader in cloud-based solutions for the global life sciences industry, is looking for an experienced proposal manager to join our Proposal Management team. As a Veeva proposal manager, you will work with a diverse team of subject matter experts (SME) to deliver high-quality proposals in support of our client’s unique program goals and objectives. Working under the leadership and guidance of the Manager/Senior Manager, Global Proposal Management, you will be responsible for all aspects of proposal management—from facilitating bid/no bid decisions, collaborating with SMEs, identifying client priorities and win themes, creating and executing a proposal project plan, conducting kick-off meetings, gathering clarification/follow-up questions, managing proposal team resources, ensuring proposals are brand and style compliant, reporting proposal progress to Proposal Management, submitting the final proposal for consideration, and contributing to maintaining the RFP response library.
If you are driven and thrive working in a challenging and dynamic environment, Veeva may be the company and culture for you. Self-motivated with the ability to work independently while managing multiple tasks under strict deadlines is critical.

What You'll Do

• Create winning proposals for complex solutions (SaaS and implementation services) that address the client’s needs while highlighting Veeva’s experience and advantages over the competition
• Manage overall RFI/RFP activities—from initial receipt to final submission to the client—to ensure an on-time submission
• Coordinate the contributions of the contributing team members (i.e., sales, solution consulting, professional services, product, strategy, IT Security, and other SMEs, as needed) to develop high-quality, compliant responses that put Veeva in the best position to win
• Participate in team alignment calls and strategy discussions to clarify the scope of work, gain insights into the business opportunity, understand key messages/differentiators, and develop win themes
• Participate in the bid/no-bid decision process
• Create the customer response template and manage project workflow through the RFP process (i.e., draft, review, approval)
• Format, proofread, and edit for accuracy, clarity, and readability
• Assure ongoing familiarity with Veeva’s response templates and processes for the timely and effective completion of RFI/RFPs and proposals
• Proactively manage a workload that includes responsibility for multiple proposal assignments and other tasks, as required, in a dynamic, deadline-driven environment
• Ensure all submission deadlines are met

Requirements

• Bachelor’s degree or equivalent work experience
• 4+ years experience managing complex proposals in a dynamic, B2B environment—life sciences and/or SaaS technology strongly preferred
• Excellent communication skills (written and oral), with the ability to translate complicated information into easy-to-understand language
• Exceptional organizational and project management skills
• Strict attention to detail and accuracy; expert formatting, editing, and proofreading skills
• Superior project and time management skills, able to effectively coordinate various levels of SMEs effectively to deliver complicated responses on time; able to work successfully under time-sensitive deadlines and in stressful environments
• Able to effectively prioritize among multiple, competing, high-priority responses
• Self-motivated and self-managed, with an ownership mentality
• Team player, able to work both collaboratively and independently
• Displays a positive attitude and sense of urgency
• Abilit