Department Assistant

Company Description

ABOUT STREAM REALTY PARTNERS

Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. Headquartered in Dallas, TX and operating in core markets coast to coast, we complete billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet of assignments, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. Our team of talented individuals have come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. For more information, visit www.streamrealty.com and follow Stream on LinkedIn, Instagram, X and Facebook.

IMMEDIATE IMPACT. MEANINGFUL CAREER.

At Stream, we know our success begins and ends with our people. It is the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client’s needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job—you will build a meaningful and impactful career.

Job Description

Position Overview

The Property Management Coordinator provides comprehensive support to the Director and Managing Director and as a part time receptionist at a building. This role combines administrative, financial, and operational responsibilities to ensure the smooth functioning of property management activities across the portfolio. The Coordinator will assist with audits, onboarding, tenant relations, and internal communications, while also supporting day-to-day property operations.

PRIMARY RESPONSIBILITIES

Property Administrator Support at Property

• Man the front desk between 8:30am and 2:30pm
• Answer main telephone line, greet/check-in guests.
• Monitor property calendars and building activities.
• Respond to general inquiries and maintain confidentiality.

Administrative Support to the Director and Managing Director

• Organize and track property data (square footage, utilities, deadlines).
• Assist with onboarding of new properties and new hires.
• Maintain electronic filing systems and property information databases.
• Support preparation for client visits and internal meetings.
• Manage Director calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate logistics for meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential documents and communications with discretion and professionalism.
• Assist with drafting and proofreading correspondence, reports, and presentations for executive leadership.
• Liaise with internal departments and external stakeholders on behalf of Directors.
• Monitor and prioritize incoming communications, ensuring timely responses and follow-ups.
• Support event planning and coordination for meetings and engagements.

Marketing & Engagement

• Coordinate department events per direction.
• Curate and distribute client appreciation and milestone gifts.
• Assist with employee appreciation initiatives.
• Create content for newsletters and bulletins.
• Maintain team organizational charts and engagement calendars.
• Keep team informed of industry events (IREM, BOMA, CREMM).

Qualifications

• Bachelor’s Degree preferred.
• Proficiency in