Administrative Coordinator - Riley Psychiatry

Do you enjoy helping others? Do you want to make a direct impact on the lives of our patients but don’t want to do hands on care? If you have experience in Office Management, Scheduling, Administration then this job could be for you! 

Position Details: 

• Job Title: Administrative Coordinator
• Company: IU Health 
• Department:  Psychiatry BHS
• Location: Riley Children’s Hospital 
• Schedule: PRN, Weekends, Days,  occasional work during the week as needed. 

This is a unique opportunity that will have a direct impact on our organization’s success and supports our vision of making Indiana one of the nation’s healthiest states. We hope this inspires you to apply and begin living our IU Health Values – Purpose, Excellence, Compassion and Team – every day.

What You Will Be Doing: 

• Provide standard administrative and technical support to multiple leaders or senior leadership.
• Manage schedules/calendars, coordinate meetings and events, prepare travel arrangements, process invoices and expense reports, and handle inquires, as appropriate, across teams they support. 
• Manage work with limited guidance and direction. 
• Anticipate and proactively addresses administrative and technical issues and challenges as they arise. 
• Assure accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc. 
• Exercise sound independent judgement. 
• Anticipate potential issues and challenges and recognizes the specific needs of their leader(s).

What You Will Need: 

• A Bachelor's degree or equivalent years of experience.

• 3-5+ years of relevant experience.

• Experience with matrix organization and complex work environment preferred.

• Intermediate proficiency in MS office (Word, PowerPoint, Excel).

• Intermediate experience in receiving, analyzing, and interpreting complex data and information.

 

IU Health will be using a Phone Interviewing Software (Qualifi) to send out phone screening interviews for this position. Please be sure to indicate on your prescreening questionnaire if you will need accommodation to complete the phone screening (i.e. deaf/hard of hearing, visual impartment etc.)

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.