STAFF SPECIALIST

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

 

 

 

STAFF SPECIALIST

Level 9

 

 

Physician Assistant Program

Department of Community and Family Medicine

Duke University Medical Center

 

Responsible To:  Division Chief / Program Director, Director of Preclinical Education, Director of Clinical Medicine, Administrative Manager and Senior Program Coordinator.

 

Summary: The incumbent will work independently while providing administrative support with the day-to-day operations of the preclinical education for the Physician Assistant students.

 

Work Performed:

• Responsible for curriculum support for assigned courses taught during preclinical year.  This includes but is not limited to:

• creating and managing all LMS and media resources, assessments, and tools for each course,
• scheduling, managing, and greeting lecturers and group facilitators, processing payments of lecturers and facilitators,
• setting up spaces and materials as needed for educational sessions in the classroom, breakout rooms, and labs,
• set up and scheduling of students for lab and/or small group activities,
• purchasing and inventorying instructional materials, such as textbooks, lab supplies and office supplies.

• Responsible for taking meeting minutes for: preclinical team meetings, and student/faculty meetings.
• Responsible for proctoring preclinical year exams and support of testing-related student accommodations.
• Act as the Stead Society staff support.
• Responsible for recording first year class volunteer hours.
• Responsible for PA Program committee service as needed.
• Responsible for event planning and coordination as assigned. This includes arranging catering orders, space set up and breakdown.
• Responsible for covering the front door and phone as needed.
• Responsible for participating in special projects as assigned. 
• Other duties as assigned

 

Supervision Received:

The principle supervisor of this position is the Senior Program Coordinator of the Physician Assistant Program.  This positon maintains a close working relationship with the PA Division Chief / Program Director, Director of Preclinical Education, Director of Clinical Medicine, Administrative Manager, PA faculty and staff. 

 

Qualifications:

This position requires two to three years of experience working independently in an office or educational setting, or an appropriate combination of work experience and education.  

 

Knowledge, Skills, and Abilities:

• Excellent written and oral communication skills
• Detail-oriented with excellent administrative and organizational skills
• Capable of making decisions and exercising good judgment. Ability to work independently and collaboratively
• Solves problems pro-actively, contributing to team-oriented solutions