Legal Coordinator to the Office of General Counsel

Position Summary:

The Legal Coordinator to the Office of General Counsel will assist the members of the National Audubon Society’s general counsel’s office (OGC). The OGC currently consists of three attorneys and the Senior Director, Ethics and Compliance. The candidate will assist and support the management of the OGC’s office and will interact widely with Audubon staff throughout the Americas and with external parties. This position requires strong organizational skills, attention to detail, the ability to work on several matters simultaneously, expertise with various computer software platforms, and the ability to maintain discretion and confidentiality. An interest in environmental conservation and birds, while not required, is encouraged. The candidate must be able to work calmly, meet deadlines, and be courteous and prompt. This position requires a willingness to undertake organizational and administrative tasks, as well as the ability to work in a more sophisticated fashion with legal documents.

The position will be a hybrid role based out of Audubon’s New York City office.

Compensation:

$31.50 - $33.00 / hour

Additional Job Description

Essential Functions

• Update and manage OGC data, including real property records, litigation status, outside counsel, and board resolutions and other documents.

• Schedule meetings.

• Develop expertise in Audubon-specific management systems (e.g., CHIRP, Asana, Concur, Sharepoint).

• Assist in keeping track of and managing legal and other deadlines.

• Manage the OGC’s billing (calculation and payment). Prepare and send written communication and correspondence on behalf of the OGC to internal clients and external parties.

• Review and proofread legal documents, including contracts, deeds, litigation documents.

• Manage and modernize all OGC filing and record-keeping of legal documents, correspondence, and other records, including integrating legacy paper files with digital files.

• Complete digitizing and organizing existing paper records.

• Review and distribute mail.

• Coordinate mailings/shipments, services such as apostille and notarization.

• Conduct legal and other research as needed and synthesize findings.

• Coordinate state charitable registrations.

• Maintains and fosters culture of safety.

• Other job-related duties as assigned.

Qualifications and Experience:

• Bachelor’s degree required.  0-2 years of work experience required, some relevant work experience like paralegal or similar experience strongly preferred. An equivalent combination of education and experience will also be considered.

• Strong organizational, writing, reading comprehension, editing, and proofreading skills.

• Ability to communicate well in the English language. Proficiency in Spanish or Portuguese a plus.

• Proficiency with Microsoft Office and similar software, including advanced Word formatting, managing departmental data in Excel spreadsheets, creating PowerPoint presentations, and using SharePoint.

• Professional and courteous manner in person, phone, and video calls.

• Ability to work independently and well with others; ability to work calmly under pressure and with deadlines.

• Knowledge of or demonstrated capacity to learn about legal documents and matters.

• Familiarity with cloud-based document systems, including Box, preferred.

• Ability to maintain strict confidentiality, and exercise discretion and personal judgment.

• Interest, understanding, and commitment to the mission of the National Audubon Society preferred.

• Commitment to Audubon’s organizational values of care, collaboration, change, integrity, impact, and innovation.

• Experience fostering inclusive and collaborative work environments is valued.

National Audubon Society Competencies: This role will also be accountable to apply and develop the following competencies.

Building Relationships: Establish and nurture meaningful connections and trust with others while fostering an environment of inclusivity and respect.  

Problem Solving: Find effective solutions to challenges and support decision-making by drawing on critical thinking, creativity, and systematic approaches.  

Accountability: Be reliable and trustworthy in fulfilling commitments while recognizing inequities that may impact the ability of others to fulfill responsibilities effectively.  

Supporting Change: Adapt to changes and modify behavior in response to new information o