Executive Assistant / Office Manager

Description

Position Summary

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant/Office Manager to support leadership and ensure the smooth operation of the office. This hybrid role requires exceptional communication, and multitasking skills, discretion, and the ability to thrive in a dynamic, fast-paced environment. Fast-paced work environment requiring high-touch customer service  with 50+ producers and 10+ staff in the office, plus additional support for remote producers.

Key Responsibilities:

Executive Support

• Provide high-level administrative support to executive(s), including calendar management, travel coordination, and meeting preparation.
• Draft, review, and manage correspondence, presentations, and reports.
• Handle confidential information with the highest level of discretion.
• Coordinate and schedule meetings, conference calls, and events, ensuring all logistics are in place.
• Track and assist with follow-up actions on meetings and strategic initiatives.
• Liaise with clients, partners, and other stakeholders on behalf of executives.

Office Management

• Oversee day-to-day office operations and act as the main point of contact for facility-related matters.
• Maintain office supplies inventory and place orders as needed.
• Coordinate with IT, property management, and vendors to ensure a productive work environment.
• Manage office events and leadership expenses.
• Plan and coordinate internal events, staff meetings, and team-building activities.
• Ensure compliance with company policies and procedures.

Administrative Oversight

• Supervise and support other administrative staff (if applicable).
• Maintain office systems and procedures to ensure alignment with the Operations Department.
• Serve as the go-to resource for office communications, onboarding logistics, and team support.

Requirements

Qualifications

• Bachelor’s degree or equivalent work experience.
• Minimum 5 years of experience in an executive support or office management role.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite and Google Workspace; experience with project management tools is a plus.
• Demonstrated ability to handle multiple priorities with exceptional attention to detail.
• Proven ability to maintain professionalism and confidentiality.

Competencies 

• Self-starter with a proactive, can-do attitude.
• Flexible and adaptable to changing priorities.
• Strong problem-solving and decision-making skills.

WHAT WE BELIEVE

We succeed when our clients succeed. Our success is measured in the achievement of our clients’ objectives, satisfaction, and trust.

· Integrity – We will not compromise our individual or corporate integrity for any reason

· Respect – We celebrate the intrinsic value of each person and embrace diverse perspectives

· Teamwork – Collective efforts provide extraordinary results

· Balance – A consistently productive team balances family, faith, community, and self

· Leadership – Continued success relies on our ability to attract and motivate leaders of character

***We do not use 3rd party recruiting agencies***