Sr. Residency / Fellowship Admin

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400164 Medicine Residency Staff

Work Shift:

UR - Day (United States of America)

Range:

UR URG 109 H

Compensation Range:

$26.90 - $37.66

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Responsible for the operational management of Fellowship program(s) in the Department of Medicine, including the accreditation, compliance, recruitment, evaluation, and education activities. Executes institutional and/or program activities with a high degree of independence (e.g., educational events, trainings, recruitment, orientation, graduation, site visits, etc.). Achieves and maintains advanced knowledge of agencies, regulations, and training requirements related to training and (sub)specialty board certification, and provides consultation to and receives direction from the program leadership to expand and enhance the quality of training program(s). Functions as a liaison between trainees, faculty, administration, Office of Graduate Medical Education (GME), external agencies, and other institutions. Maintains discretion relative to confidential and sensitive program issues. Ensures compliance with regulatory agencies and maintains thorough documentation of individual trainee and program files. Develops and facilitates a broad range of marketing and recruitment initiatives. Identifies and executes process improvements for own areas of responsibility and participates in ongoing process improvement projects to enhance the administrative management of all training initiatives of the Department. Provides guidance and training to other staff. May oversee the work of up to two lower-level staff.

Essential Functions:

• Develops, coordinates, and maintains educational curricula, including rotation goals and objectives, evaluations, and scheduling with a high degree of independence. Routinely reviews educational activities/rotations to ensure they meet program goals/objectives and ACGME/Board requirements. Develops, manages, delivers, and monitors an evaluation process for Fellowship Program(s). Performs data analysis and generates summary reports that depict the strengths and opportunities for improvement for trainee and program growth. Develops and maintains written policies, procedures, goals, and objectives for program(s). Solicits, organizes, schedules, and publicizes all clinical and didactic conferences for program(s), utilizing appropriate system(s) for a comprehensive conference schedule. Oversees participation, compliance, and attendance. Produces, analyzes, and conveys results of summary reports to leadership to evaluate the quality and effectiveness of conferences.  Implements improvements to future conferences based on trends and feedback.
• Obtains and maintains advanced knowledge of program management software. Educates trainees, faculty, and peers on applicable actions and resources in relevant software. Acts as liaison to Department education staff, program faculty, and GME Office for software updates, reporting, and troubleshooting. Compiles, edits, and verifies trainee and program data for reports, surveys, correspondence, marketing, meetings, and other purposes. With a high degree of independence, plans and facilitates relevant program meetings for program management. Negotiates and facilitates program letters of agreement with outside entities, working with University departments and obtaining the necessary approvals. In collaboration with a representative of each Division, coordinates the participation of other learners in rotations related to (sub)specialty (including but not limited to visiting residents and visiting fellows). Maintains alumni database and reporting. Responsible for data integrity and maintenance. Develops, manages, and delivers alumni surveys annually for Program quality improvement. Research best practices and create outcome assessment tools to meas