Procurement Agent Senior

Date Opened: Monday, January 06, 2025 12:00 AM

Close Date: Monday, January 13, 2025 12:00 AM

Department: General Services Department

Salary: $66,785.82 - $83,482.27 Commensurate with Experience

SUMMARY

This position provides procurement support to General Services and other City Departments as needed that plan, design, and construct capital projects and all other horizontal and vertical construction and maintenance and repair. Support includes but is not limited to procurement consulting, solicitation, contract development and negotiating, and contract execution services.

Major Duties and Responsibilities:

• Prepare Request for Qualification (RFQ) documents for Architectural, Engineering and Surveying (AES) professional services using template

• Prepares competitive Invitation to Bid (ITB) solicitation documents and packages for construction and operations and maintenance services using approved templates, AIA documents, NCDOT specifications, or developing new documents which adhere to local, state and/or federal requirements

• Provides consultation on activities that impact procurement processes to include contracting decisions, project planning, requirement development, and scope development for all related projects

• Provides enterprise level leadership for citywide or more complex solicitations and projects

• Performs research on legal issues and performs all necessary due diligence as needed to develop a solid understanding of project background information, scopes of services, and/or specifications and requirements

• Facilitates/coordinates required Pre-submittal/Pre-bid meetings and spearheads stakeholder reviews of all applicable documents prior to project advertisement and/or completion

• Conduct preliminary analysis of Statement of Qualification (SOQ) packages, form evaluation committee, facilitate evaluation meeting and prepare selection memo based on the committee recommendation

• Conducts analysis of bid documents and effective evaluation protocols to determine appropriate basis of award based upon applicable North Carolina General Statutes, City policies, and any other local, state and federal requirements

• Negotiate all contractual documents as may be required

• Prepare contracts, amendments and change orders

• Works with Legal to determine the best approach to legal issues

• Reviews vendor proposed terms and conditions to ensure compliance to City terms and conditions during contract development, renewal, amendment and/or change order

• Prepares City Council agenda items for formal projects and recommendations of award for informal projects

• Provides procurement process and consulting services across multiple City departments

• Maintains effective project tracking information in all applicable databases and/or systems and develops project schedules within established life cycles

• Acts as a liaison between City Procurement and the Project Management team to ensure effective collaboration and on-time completion of projects

• Provides and facilitates effective communications between City Procurement and the Project Management team through meetings, project updates, and regular reporting

• Supports compliance initiatives and reporting requirements designed to improve procurement outcomes

• Works collaboratively with the Charlotte Business INClusion program to ensure equitable inclusion of diverse vendors and supports compliance initiatives, strategic forecasting, and effective communication of opportunities

• Performs all necessary duties including but not limited to cycle time reporting, records management, and compliance with policies, procedures, and systems requirements and

• Performs special projects and additional duties as assigned or required

Knowledge, Skills & Abilities:

• Good working knowledge of Microsoft Word, Access, Excel, Outlook

• Good working knowledge of an ERP system

• Requires excellent communication, organizational and customer service skills

• Ability to prioritize and schedule work and establish and maintain effective working relationships with others

• Represents the City in a positive and professional manner; and

• Ability to analyze administrative problems and to make sound recommendations for their resolution, and to prepare working procedures

Preferred Qualifications:

• Bachelor’s Degree and one to three years of related experience

• Previous purchasing experience with a government entity is highly desired

• Understandi