Administrative Specialist

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.  

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place. 

Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. ​​​​Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.

Area:  
We are looking for an Administrative Specialist supporting the Plastics R&D Pilot Plant group in Freeport, Texas.

About you:
You provide general administrative support to a leader or department. You exercise discretion and independent judgment in managing flow of work. This requires full proficiency gained through job-related training and considerable on-the-job experience to perform a range of tasks under limited supervision.

You are a team player, have good prioritization and organizational skills, and demonstrate competencies in the areas of: leadership, initiative, teamwork, and interpersonal effectiveness. 

Key Responsibilities:

• Provides a wide variety of secretarial/administrative support to leaders, employees, or groups in the organization, including receiving, screening and directing incoming calls, visitors, mail, email, maintaining files, records, calendars and diaries.  
• Document manager control-Filing of paper and electronic documents as needed, within records management guidelines electronically
• Acts as Safety Action Committee (SAC) Office Professional:
  • Responsible to tracking meeting attendance
  • Developing and implementing a schedule for monthly department/group safety inspections/walk-throughs to be conducted by SAC team members/leaders.
  • Ensuring that the SAC has items for recognizing and rewarding teams and individuals for positive safety behavior and performance with the unit.
• Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc
• Arranges business travel, coordinates internal meetings and event arrangements, and/or tracks expenses
• Monitors and tracks expenses against budgets and provides reports to cost center owner or budget manager
• Maintains internal file shares and team communication mechanisms
• Acts as the department focal point for interactions with certain external vendors, contractors, or service providers

Required qualifications:

• A minimum of a High School Diploma or GED/equivalent
• 4+ years of administrative or similar experience
• Proficiency in Microsoft Office:  Excel, Word and PowerPoint, MS Teams
• Must be 18 or older
• A minimum requirement for this U.S. based position is the ability to work legally in the United States.  No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process

Preferred Qualifications:

• Associate’s degree or higher or military experience
• Knowledge/experience working with the following systems and tools Dow uses would be highly advantaged:  Concur, Diamond Systems, SAP, Ariba, File Share Manager, My Learning, Workday, Teams, WebEx, etc

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