Property/Facilities Manager, Rauschenberg Residency

About the Robert Rauschenberg Foundation

The Robert Rauschenberg Foundation (RRF) expands the legacy of artist Robert Rauschenberg (1925–2008), who believed in the power of art as a catalyst for social change. The Foundation delivers its mission through research, support for exhibitions, and sustaining innovative artists and socially engaged institutions. It supports small to midsize arts and socially engaged organizations that are experimental and courageous, driving equity and embodying Rauschenberg's multidisciplinary approach. Additionally, the Foundation promotes his legacy through residencies, commissions, public platforms, and global partnerships.

Rauschenberg was a strong believer in collaboration between artists and across cultures. His life and  work demonstrated how art could be a vehicle for social change, locally and globally. We are proud to carry Rauschenberg’s legacy forward, and the impact of his spirit and style are reflected in the projects  that we invest in. 

Position Summary

The Property Manager is responsible for the condition, appearance, and upkeep of the physical facilities, grounds and green spaces at the international, multidisciplinary artists’ community located on 20 acres in Captiva, Florida. The residency supports ~100 artists and scholars annually through a series of five week residencies. The role has broad oversight of the resident buildings, mechanical infrastructure, including HVAC systems and controls, backup generators, rainwater reuse and wastewater systems, landscape maintenance, and security systems. 

Key Duties & Responsibilities

The duties and responsibilities of the Property Manager involve creating and maintaining the aesthetic design and functioning of a sustainable artist- in-residence campus. The Facilities Manager is responsible for five (6) key areas of focus including: Building Maintenance, Outdoor Maintenance, Equipment,  Vendor Management, Safety & Emergency Preparedness, and Artist Residency Support.

 Building Maintenance & Management:

• Prepare monthly, quarterly, and annual preventative maintenance checklists and conduct maintenance on residences, studios and other building and related systems (water meters, power shutoff valves, propane levels, etc.).
• Possess advanced construction management skills with strong knowledge of HVAC/BMS systems, plumbing, wastewater and rainwater reuse systems, electrical, and other building systems.
• Identify carpentry, electrical, HVAC and plumbing maintenance needs and coordinate with appropriate vendors to proactively address.

Outdoor Maintenance:

• Manage tasks related to seasonal maintenance projects.
• Shop for appropriate supplies for maintenance.
• Maintain garden infrastructure and compost containers.

Equipment, Facilities & Vendor Management:

• Prepare checklists and manage monthly preventative maintenance on facilities equipment including power pruner, chain saw, generators. 
• Responsible for the regular maintenance for vehicles including the Prius, Sprinter, tractor, golf carts, bicycles, kayaks, paddleboards, and utility cart.  
• Present maintenance and repair issues to external vendors, when necessary.
• Recommend, select, and monitor facilities vendors (electricians, plumbers, HVAC specialist, pool  maintenance, landscapers, pest control, security, etc.) to ensure expenses are controlled and  project timelines are met.  
• Manage service and vendor contracts once approved by the Facility Manager. 
• Interface with landscape vendor; monitor weekly work; evaluate contract annually. 
• Partner with Facility Manager to obtain required bids, secure permits, and oversee contractors for required construction and renovation projects. 
• Provide regular updates to Facility Manager regarding vendor, construction, and other major projects. 
• Coordinate all walk-throughs, surveys and inspections with the Facility Manager and appropriate  vendors. 
• Partner with the Facility Manager to plan for and manage all capital projects. 
• Prepare, support and adhere to the annual maintenance & repair budget once approved by the Facility Manager. 
• Participate in short and long-term climate adaptation planning and projects as new guidelines  and design for landscape & buildings are established. 
• Communicate regularly with all Residency Staff to navigate overlapping areas of responsibility. 

Safety & Emergency Preparedness :

• Create and maintain safety procedures and equipment. 
• Coordinate with the Facility Manager and HR Director to consistently update and annually review disaster preparedness plan, location-specific emergency action plan, and train s