Sr. Post - Award Grant Administrator, Team Lead - Georgetown University Medical Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The School of Medicine is heir to the long and rich Catholic and Jesuit tradition of caring for the sick. From its inception, Georgetown has been committed to the pursuit of knowledge in service of the community. The Georgetown medical experience is centered in “cura personalis” – care for the psychological, spiritual, social as well as physical well being of the person. It lays the groundwork for the intellectual and ethical formation of physician healers committed to the clinically competent care of and the well being of their patients and dedicated to the health needs of the underserved in our society.

The Sr. Post - Award Grant Administrator, Team Lead assists faculty with the financial and compliance management of externally funded awards. The role of the Sr. Post-Award Grant Administrator (Team Lead) is to serve as the liaison and active partner between faculty and other university offices for award management. This position will facilitate the administration of research by proactively providing relevant and complete information to PIs, Department/Program staff, and associated central support University Departments for award financial management and award close-out. Reporting directly to their Cluster Research Administrator and serving in a leadership role within JORA, additional duties in include but are not limited to:

Grants Management and Administration

• Prepare monthly reconciliations of all grant and contract expenditures via reporting functions in Georgetown’s internal management system, GMS, and review with faculty, ensuring all charges are allowable, allocable, reasonable, and necessary; Process journal entries (PAAs) when needed.

• Determine the need with faculty for effort adjustments, re-budgets, agreement modifications, and no cost extensions; and work with Grants and Contracts Administrator to negotiate those changes with the sponsor

• Guide faculty through sponsor progress report preparation and help them navigate the sponsor’s reporting system, ensuring all requirements are met.

• Work with the Sponsored Projects Finance Office (SPFO) and faculty to close out all projects in a timely manner and in accordance with sponsor and university rules and regulations.

• Review and approve all sub-award and consultant invoices before sending them to SPFO for payment.

• Track and review cost-share commitments, salary caps, and F&A and fringe benefit rates for compliance with university and sponsor policies.

• Work with faculty and SPFO to make sure all milestones and deliverables of the project are met, including both technical and financial reporting; and assist SPFO with audit requests as needed.

• Assist the CRA in compiling information for Just in Time requests or other requests from sponsors in order to issue an award.

Professional Development and Other Activities

• Stay abreast of issues and changes in research administration and the regulatory environment.

• Design, maintain, and continually improve grant management resources – for example, templates, checklists, and sample materials - that will improve post-award administration.

• Update and maintain SOPs as federal sponsor requirements change.

• Develop training materials as needed to communicate changes in federal proposal development policies.

• Work as a subject matter expert for post award financial management questions.

• Promote team orientation and excellent customer service in a demanding, deadline-driven environment.

Leadership and Training Support

• Support individual professional development activities, including the onboarding of new grants managers across the clusters.

• Lead additional projects or initiatives to promote additional training opportunities, such as the development of online/Zoom trainings.

• Promote team orientation and excellent customer service in a demanding, deadline-driven environment.

Subject Matter Expert

• Act as primary contact for complex program projects and ensure post award processes, such as subaward invoicing, financial reports, and closeouts are completed in a timely manner.

• Communicate any n