Senior Administrator, Policy, Advocacy & Campaigns (S3)

Save the Children

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world’s hardest-to-reach places – over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you’re creating positive, irreversible change for children, and the future we all share.

The Role

As the Senior Administrator for the Policy, Advocacy & Campaigns (PAC) division, you will provide high‑level administrative, executive, and board support that enables senior leaders and teams to effectively execute on our mission. Reporting to the Chief of Staff for PAC, this role supports both the government relations team of Save the Children U.S. (c3) and Save the Children Action Network (c4).

In this role, you provide high‑level administrative and operational support to the Chief Policy Officer and senior leadership, serving as a trusted partner who uses judgment to prioritize work, manage complex schedules, and support informed decision‑making. You play a central role in board and governance operations, coordinating meetings, materials, records, and onboarding to ensure effective engagement with board members and committee stakeholders. You also lead key operational and knowledge‑management activities across the division, supporting meetings, systems, staffing processes, compliance tracking, and internal communications. In addition, you support strategic initiatives and special projects, acting as a connector across teams and identifying opportunities to improve workflows and processes. A proactive, solutions‑focused approach enables you to anticipate needs and keep day‑to‑day operations running smoothly.

Location

Hybrid – Washington, DC

 

What You’ll Be Doing (Essential Duties)

*not inclusive of all role responsibilities. May be subject to change.

Executive & Senior Leadership Support (40%)

• Provide advanced, executive-level administrative and operational support requiring independent judgment and discretion
• Act as the main point of contact and trusted partner for the Office of the Chief Policy Officer (CPO), using sound judgment to prioritize issues, flag items needing executive input, and manage interactions with internal and external stakeholders
• Independently manage and adjust the CPO’s calendar, balancing shifting priorities, deadlines, and complex scheduling needs
• Review and assess incoming meeting requests, determining priorities and ensuring the CPO’s time is used effectively
• Manage end-to-end executive travel logistics, including itineraries, approvals, real-time adjustments, and coordination with internal and external stakeholders
• Prepare and coordinate briefing materials for meetings and events, working with senior staff to pull together clear, concise, and useful information
• Oversee executive and senior leadership travel arrangements, making thoughtful decisions to balance cost, timing, and practicality
• Manage executive expense reporting, ensuring accuracy, compliance, and timely submission while streamlining processes where possible

Board & Governance Support (20%)

• Serve as the primary administrative contact for SCAN board activities, maintaining strong, professional relationships with board members
• Plan and coordinate board meetings across virtual, in‑person, and hybrid formats, managing timelines, logistics, and follow‑up
• Oversee the preparation and distribution of board materials, ensuring content is complete, accurate, and ready for review
• Maintain board records, documents, bios, and governance platforms, ensuring information is current and organized
• Lead onboarding for new board members, coordinating materials and meetings to set them up for success
• Provide ongoing support for SCUS Board of Trustees and Program Impact Committee meetings, including presentation and material preparation

Operations, Administration & Knowledge Management (30%)

• Lead planning and logistics for division‑wide meetings, retreats, trainings, and all‑staff events
• Maintain and improve shared resources such as calendars, document repositories, templates, contact lists, and organizational charts
• Manage subscriptions and memberships, making sure resources are accessible, relevant, and well used
• Support hiring, onboarding, and offboarding processes for staff, fellows, and interns, ensuring a smooth and consistent experience
• Draft, update, and help roll out SOPs and guidance m