Assistant Procurement Contracting Officer

Posting number: JH-T11889-202608

Department: 1514 - Purchasing & Contracting

Division: 3250 - Purchasing & Contracting

Job classification: Assistant Procurement Contracting Officer

Posting type: Open

Categories: Purchasing

Summary

See NOTES below for future wage increases and/or additional compensation opportunities.

APPLICANTS ARE ENCOURAGED TO APPLY TO THE FOLLOWING RELATED RECRUITMENT(S): 

• • Associate Procurement Contracting Officer
  • Senior Procurement Contracting Officer
  • Supervising Procurement Contracting Officer

Assistant Procurement Contracting Officer positions perform procurement and contracting of goods and services for use by operating departments of limited scope and average difficulty; assist with contracts; prepare and review requisitions, solicit quotations and bids, and prepare and conduct cost analysis for an assigned group of commodities; administer contracts and perform tasks associated with contract management to ensure compliance of contractual requirements; assist with preparation of proposed specifications for formal or informal solicitations of average difficulty; assist with the preparation of information and documentation for bid award protest hearings; advise user departments on appropriate procurement methods, alternate products, and/or recommends substitutes; analyze bid responses, including all licensure, debarment, insurance and bonding documents submitted; complete purchasing transactions in the City's procurement software module; negotiate with vendors on behalf of client departments; process solicitation documents and related correspondence; keep records and make reports in accordance to the City's standards and guidelines; and perform other duties as assigned.

      NOTES:

• Employees in job classifications represented by Municipal Employees Association (MEA) are scheduled to receive the following general wage increases:
  • 3.5% effective 7/1/27 
  • 2% effective 7/1/28
  • 2% effective 1/1/29

• Eligible benefited employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).

Examples of duties

You must meet the following requirements on the date you apply, unless otherwise indicated.

EDUCATION: A Bachelor's degree or equivalent education (i.e., minimum completed units of 120 semester/180 quarter).
 
      NOTE:

• Additional qualifying professional-level experience may be substituted for education lacked on a year-for-year basis. One year of full-time experience = 30 semester/45 quarter college-level units.

EXPERIENCE: One year of full-time professional experience in purchasing and/or contracting a wide variety of governmental, industrial, and/or business equipment, materials, and/or services.
 
      NOTE:

• City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered.           

LICENSE:  A valid California Class C Driver License may be required at the time of hire.

HIGHLY DESIRABLE(S):

• Experience using an e-procurement system or an enterprise resource planning system (e.g., PlanetBids, SAP Materials Management or Purchasing modules, or Oracle).
• Contracting and procurement experience with a government agency (e.g., federal, state, county, and/or city).
• Experience validating and/or enforcing of bonding and insurance requirements.

REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION):

• Proof of degree/transcripts, if utilized to meet the minimum requirements.
• For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements.

Required documents should be attached electronically to your application.  If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the p