Administrative Accounting Clerk

Description

At PURIS, we're dedicated to cultivating a better food system and making a positive impact. How do we do it? By transforming high-quality, USA-made ingredients into essential components for a wide range of everyday products. From cereals and snacks to protein beverages and beyond, our ingredients are powering a healthier future. This is more than just a job; it's an opportunity to be part of a growing food industry. You'll work with state-of-the-art engineering and work together with your peers to build a better food future.

In the Merchandising Clerk role, you will provide accurate, timely, and farmer-friendly commercial accounting support by (1) processing grain settlements, (2) creating and sending customer invoices, and (3) serving as a reliable liaison to growers, merchandisers, logistics, and AR/AP. Success is measured by speed and accuracy in settlements and invoices, clean issue resolution, and on-time close.

Pay Rate/Range: $20.00-$25.00/hr.

Pay Frequency: Biweekly

Bonus Eligible: Yes

Work Location: Harrold Pea Processing

Travel: None

Key Responsibilities

Process Grain Settlements

• Create accurate producer settlements from scale tickets and contracts; ensure discounts/deductions and state assessments are applied per SOP.
• Post settlements in the ERP/commodity accounting stack (Business Central settlement extension) and attach documentation to the PO/invoice record.

Invoice Customers

• Generate and send AR invoices within SLA after shipping/billing triggers.
• Ensure 3-way match with contract / scale ticket / invoice and proper revenue cutoff.

Farmer & Customer Communication

• Serve as first-response for growers on settlement questions, and for customers on invoice details; route complex items to merchandisers or controller as needed.
• Maintain clear, courteous communications, especially during harvest and close.

Period Close Support

• Hit daily/period-end milestones (EOD settlements, AR/AP cutoffs), reconcile in/out logs vs. ERP, and support bank reconciliations as scheduled.

Data Integrity & Controls

• Maintain documentation, naming, and attachment standards; follow SOPs; ensure settlements/invoices are uploaded or linked properly; uphold control points.

Issue Resolution & Continuous Improvement

• Triage ticket/contract mismatches, pricing discrepancies, and returns; escalate per playbook.
• Contribute ideas to reduce manual effort in settlements/invoicing flows.

Specific Measures of Success

• Settlement Turnaround: Enter producer settlements within 1 business day of receiving complete upstream documentation. Target =95% on-time.
• Invoice Turnaround: Create and send customer invoices within 1 business day of the sales order/ship confirmation. Target =95% on-time.
• Accuracy (First-Pass): ~0.3% corrections on settlements/invoices (items requiring reissue/credit due to operator error).
• Cutoff Discipline: Hit all EOD settlements and AR/AP cutoffs per close calendar; zero late tasks attributable to this role.
• 3-Way Match Compliance: = 99% documented match of contract / scale ticket / invoice for invoiced loads; exceptions documented with approver sign-off.
• Aging/Disputes: All grower and customer issues acknowledged same business day; ~90% resolved within 3 business days; open items tracked to closure.
• Documentation Quality: 100% of settlements/invoices have required attachments and are linked in the ERP.

Requirements

Required:

• Working knowledge of basic accounting (AP/AR) and documentation.
• High accuracy and data entry speed; Excel/Office proficiency.
• Service orientation toward growers and customers.
• Ability to meet daily SLAs and close deadlines.

Preferred:

• Experience with grain/commodity settlements, scale tickets, and contract application.
• Familiarity with Business Central, settlement layouts, and ERP attachments.

Benefits:

At PURIS, we’re proud to support our team with a comprehensive benefits package designed to help you thrive both personally and professionally. Starting the first of the month after your hire date, you’ll enjoy access to Medical insurance plans starting as low as $31 per paycheck. We also offer dental and vision coverage, as well as free digital health care for all employees. You will also have access to Life and Short-Term Disability insurance covered for you at 100%, along with flexible health and dependent care spending accounts. Planning for your future?