Assistant Director of Facilities at San Diego State University
Capstone On-Campus Management (COCM)About the role
Job Title: Assistant Director of Facilities
Reports To: Director of Facilities
Location: University Towers, Granada, Piedra Del Sol at San Diego State University
Compensation: $80,000- $87,000 per year and a comprehensive benefits package
FLSA Status: Exempt
Summary:
The Assistant Director of Facilities is responsible for coordinating and supervising the work of maintenance employees and contractors in the general maintenance and upkeep of buildings, grounds, and equipment for a student apartment community. Duties include but are not limited to general maintenance, HVAC, electrical, plumbing, landscaping, pool maintenance, advanced supervision of all major trades, on-call, budget and resident satisfaction. Projecting a professional image through interactions with all internal and external customers is essential.
Duties and Responsibilities
- Supervises Maintenance Technicians and one Custodial/Grounds Worker. This includes hiring, training and evaluating staff.
- Oversees communication efforts to residents regarding maintenance and facility issues and other community topics as needed.
- Develops and implements interior and exterior maintenance programs to ensure quality repairs.
- Manages monthly pest control efforts.
- Responds to all maintenance requests within 24 hours.
- Oversees all work performed by various contractors for renovations/repairs and inspects upon completion to ensure quality workmanship.
- Oversees quarterly inspections of the HVAC units and filter change as required by manufacturer of the system.
- Assists in the creation of the on-call duty schedule and participates in rotation.
- Maintains work order system.
- Assists with budget preparation.
- Assists in project bid review and creation.
- Performs general furniture repair, painting during non-turn periods, general plumbing, some appliance repair and minor electrical repairs.
- Monitors garage gates, fire alarm, access doors, breezeway accountability and camera systems.
- Coordinates scheduling of contractors and staff during the turn process.
- Oversees damage inspections when units are vacated throughout the year.
- Monitors site staff and contractors for quality workmanship.
- Maintains inventory of tools and equipment. Organizes and secures all maintenance storage units, shop and maintenance office.
- Orders parts, appliances and furniture to ensure appropriate par levels are maintained.
- Conducts daily general site inspections and specific monthly inspections of the entire property.
- Other duties as assigned.
Supervisory Responsibilities
Directly supervises the Maintenance Technicians and Custodians. Carries out supervisory responsibilities in accordance with organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High school diploma or GED.
- Supervision experience of Maintenance Technicians and Custodians
- 3-4 years’ experience in general maintenance / facilities management
- Experience working with student housing or facilities management
- HVAC certification
- Experience with crisis management and on-call responsibilities.
- Excellent attention to detail and organizational skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines effectively.
- Working knowledge of Microsoft Word, Excel, and Outlook.
- Must be able to participate in an on-call rotation schedule and respond to emergency calls within 30 minutes of the campus
- Ability to move and lift to 50lbs and navigate up and down stairs.
The work environment characteristics described here are representative of those an employee encounters
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