Ice Cream USA Executive Assistant to Chief CD Officer

Job Title: Ice Cream USA Executive Assistant to Chief CD Officer

Location: Arkansas

Terms & Conditions: Full Time  

In this role, you will provide proactive and world-class support to the Chief Sales Officer for the Ice Cream Division, while also managing the office in Arkansas

If you want to work for a global, leading Ice Cream player with €7.9bn Turn Over in 2023, come join Unilever Ice Cream! The Ice Cream business is operating in a highly attractive category, as we are part of the 1 trillion snacking and refreshment industry, growing consistently at high pace. We have strong brands equities: 5 of top 10 selling brands including Ben & Jerry’s, Breyers, Magnum, Talenti, Popsicle, Good Humor, Klondike, and Yasso. We are investing to unlock the full growth potential of Ice Cream as a standalone entity, once we separate from Unilever, which is planned to happen by November 2025.

Ice Cream has distinct characteristics from Unilever’s other operating businesses and the growth potential of Ice Cream will be better delivered under a different ownership structure. As Ice Cream company we are committed to developing and nurturing talent as we build our diverse and inclusive culture. You will have ample options for career growth and exploration, allowing you for you to explore roles and opportunities across the new organisation. Your career development will be a priority for us, and we are dedicated to supporting your growth journey within the new company. We hope that you will want to build the new chapter of our Ice Cream history together with us.
 

KEY RESPONSIBILITIES:

You will deliver a great experience every day by:

• Full Support: Provide comprehensive support to the Chief Sales Officer, including diary, travel, and meeting management across all time zones, travel planning, expense processing, meeting agenda management, visitor coordination, and internal/external event management.
• Proactive Management: Prioritize meetings according to business needs and urgency. Ensure the Chief Sales Officer is prepared and has all materials needed for high-impact meetings at the proper times.
• Communication & Collaboration: Communicate and collaborate effectively with local and global teams to anticipate and solve problems before they occur.
• Flexibility & Autonomy: Demonstrate a high degree of flexibility, autonomy, self-confidence, and enthusiasm with strong interpersonal skills. Accuracy and speed are essential.
• Travel Organization: Organize international and local travel, including itineraries, visas, and out-of-office requirements. Proactively inform participants to ensure smooth visits.
• Meeting & Workshop Organization: Arrange internal and external meetings & workshops locally and abroad, including booking meeting rooms, venue sourcing, agenda definition, evening/team activities, logistics, and ensuring smooth technical setup (Microsoft Teams, ZOOM, etc.).
• Confidential Meetings: Set up and manage highly confidential external meetings and engagements.
• Stakeholder Management: Manage a global network of internal and external stakeholders, serving as a point of reference for local teams & external partners.
• Database Management: Maintain email distribution lists and internal and external contacts databases.
• Purchase Orders: Raise, track, and close Purchase Orders when needed, liaising with procurement & suppliers to ensure prompt payment.
• Administrative Efficiency: Proactively tackle issues related to administrative processes to ensure speed and efficiency.
• Office Management: Oversee office operations in Arkansas, including ordering supplies, greeting visitors, stocking breakrooms, and managing other office needs.
• Calendar Coordination: Coordinate and plan yearly calendars considering geographical time differences and various priorities across all brands. Manage central meeting invitations.
• Support for Senior Stakeholders: Liaise and respond to senior stakeholders and other leadership team members for any business-related requests, including meetings and supporting material preparation.
• Logistical Support: Support the Chief Sales Officer with all meeting plans and logistics, including travel and expenses. Plan and manage the most optimized travel plan across all business needs.
• Calendar Management: Own calendar management for the Chief Sales Officer.
• T&E and Adhoc Requests: Assist CDLT members with travel and expenses (T&E) and handle ad hoc requests.
• Additional Duties: Perform other administrative projects and duties as assigned.

WHAT YOU NEED TO SUCCEED: