Project Accountant - Chadwick

RESPONSIBILITIES:

• AIA billing and collections
• Use of portals such as EBuilder (Trimble), Procore, Textura and Pemiere to perform job related functions
• Cost entry and management of material purchases and subcontractors
• Processing of credit card payments
• Processing of certified payroll and labor reports - preferred
• Handle requests for certificate of Insurance(COI)
• Overall accounting functions
• Process AP check payments
• Monitor project costs, committed costs, labor, equipment, subcontractors, and materials.
• Review and analyze job cost reports to identify cost overruns, trends, and potential risks.
• Work with Project Managers to prepare monthly cost-to-complete and revenue forecasts.
• Track project performance against budget and profitability targets.
• Prepare and process customer billings, including progress billings, AIA billings, time and material billings, and change order billings.
• Review contracts to ensure billing complies with customer requirements and contractual terms.
• Track accounts receivable and assist with collections activities.
• Support revenue recognition processes in accordance with company policies and accounting standards.
• Review project contracts, subcontract agreements, and purchase orders.
• Monitor approved and pending change orders to ensure accurate project financial reporting.
• Maintain contract logs and ensure proper documentation of project financial transactions.
• Support project compliance with contractual and regulatory requirements.
• Review and process supplier and subcontractor invoices.
• Verify invoice coding and allocation to appropriate projects and cost categories.
• Assist with subcontractor payment processing, lien waiver tracking, and compliance documentation.
• Reconcile project-related vendor accounts as needed.
• Prepare monthly project financial reports and variance analyses.
• Provide Project Managers with timely financial information to support decision-making.
• Analyze project margins, productivity metrics, cash flow, and work-in-progress (WIP) schedules.
• Assist with monthly, quarterly, and year-end financial closing activities.
• Maintain accurate WIP schedules for HVAC and plumbing projects.
• Review project costs and percentage-of-completion calculations.
• Assist management with forecasting project revenues, costs, and gross margins.
• Identify and address underbillings, overbillings, and project risks.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Support internal and external audits.
• Maintain accurate project documentation and financial records.
• Assist with bonding, insurance reporting, and other construction-specific compliance requirements.

MINIMUM AND/OR PREFERRED QUALIFICATIONS: 

EDUCATION: 

• High School Diploma or GED equivalent
• Bachelor's degree in Human Resources, Accounting, Finance, Business, or a related field required.

 EXPERIENCE:  define # of years needed in the area of expertise and/or management

• Sage 300 experience - preferred
• Processing of certified payroll and labor reports - preferred
• 3+ years of accounting experience, preferably in construction, HVAC, mechanical contracting, or plumbing industries. - preferred
• Experience with job costing, WIP reporting, and project-based accounting. - Required
• Knowledge of AIA billing and construction contract administration preferred. - Required

CERTIFICATES, LICENSES, REGISTRATIONS:  

 SKILL REQUIREMENTS: 

• Strong analytical and problem-solving skills.
• Excellent organization and attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong communication and collaboration skills.
• Ability to work effectively with project teams and operational leadership.
• High level of integrity and confidentiality.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 WORK ENVIRONMENT:

This job operates in an office environment. Must be able to sit for extended periods of time.  

REASONABLE ACCOMODATION:

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s b