Senior People Operations Coordinator, 202QE

Location: San Diego,California,United States

About Quartus

Quartus Engineering Incorporated (www.quartus.com) is a leading provider of engineering services and integrated hardware solutions for a wide range of clients and industries. We employ advanced computer-aided engineering tools in the areas of optics, structural, thermal, and coupled analyses. We couple our engineering analysis capabilities with design, prototype, integration and test capabilities to create solutions for our clients that are of extraordinary value.

What will you do?

As a Senior People Operations Coordinator in our San Diego, CA office, you will be part of the People and Culture team, working to ensure that we attract and retain top talent by fostering a People First culture in all that we do. This role will support all areas of the team from Talent Acquisition, onboarding, talent management, and more.

Essential Job Functions

Assist Human Resources with tasks such as:

• Benefits:
  • Enroll employees in benefits
  • Assist employees with making changes to benefits enrollments
  • Answer employee questions about benefits
  • Work with benefits broker to address benefits issues and challenges
  • Assist with leave of absence administration
• Onboarding:
  • Coordinate with candidate, People Ops, and Hiring Manager to select start date
  • Conduct New Employee Orientation to welcome employees to the company, provide necessary information, and provide instruction for new hire paperwork
  • Process all new hire paperwork
  • Schedule onboarding touchpoints for first 6 months
• Recruiting:
  • Assist Talent Acquisition with posting job openings on career websites
  • Schedule interviews internally with upper management
  • Coordinating travel and lodging for out-of-area candidates
  • Communicate with candidates pre and post interview
  • Represent company at career fairs
  • Assist in collecting feedback from hiring managers
  • Follow up with new hires to ensure their transition into the company is successful
• Maintain company organization charts and phone list
• Add and update documents to Company intranet
• Assist with audits
• Represent HR on committees, as needed
• Assist with coordination of company functions
  • Team building events
  • Catering for meetings and events
  • Happy hours
• Operate as back-up for general administrative support for all departments including:
  • Assist in the preparation of documents, spreadsheets, expense reports, presentations, and reports
  • Schedule occasional travel for engineers
  • Register employees for conferences and seminar

Location

Position is based in San Diego, CA with a hybrid schedule.

What are we looking for?

• High school diploma
  • PHR or similar HR certification or coursework preferred
• 2-5 years of experience supporting Human Resources
  • Experience with benefits administration and claims resolution
  • Solid knowledge of Federal and State (CA) leave of absence laws
• Must have very strong knowledge of Microsoft Office Suite: Excel, Word, PowerPoint and Outlook
• Successful candidates will be a team player and must be willing to take on new tasks and job responsibilities as they arrive
• Candidates must be able to succeed in a fast-paced environment, supporting multiple people and managing multiple and diverse tasks/projects
• Candidates should be skilled at prioritizing, have very strong attention to detail, exceptional organizational skills and have outstanding follow-though
• The position requires a high degree of maturity and professionalism and the ability to appropriately manage information that is confidential
• Qualified candidates will be committed to continuous improvement
• Successful candidates will be reliable and punctual
• SAP Business By Design and/or Paylocity experience is a plus
• Ability to lift 25 lbs. and travel occasionally
• Must be a US Person (US Citizen or US Permanent Resident)

Compensation and Benefits

Senior People Operations Coordinator pay range: $24.38/hour – $39.84/hour*

*This pay range represents base pay. In addition, you may be eligible for additional benefits and compensation.

Executive Order 14042 directs Government Contractors and Subcontractors to provide COVID-19 safety protocols for all employees working on or in connection with a Federal Government contract.  These safety protocols include, among other requirements, a vaccine mandate requiring full vaccination for emp