Executive Administrative Assistant

Description

 

CALLING ALL ADMINISTRATIVE POWERHOUSES

Ariel Clinical Services is looking for a dynamic Executive Administrative Assistant who can keep our leadership team performing at their best. We need a detail-oriented professional who thrives on creating order from chaos and can handle real responsibilities with confidence and poise. This isn't about shuffling papers – it's about being the indispensable force that keeps our important mission moving forward.

Position Title:  Executive Administrative Assistant

FLSA Status: Non-Exempt Full Time 

Hours: Monday-Friday 40 hours/week 

Required Travel: Minimal, 10-50%, depending on Project.

Salary: Hiring Range: $23.81-$25.24 DOQ

This position will remain open until filled.

 Ariel Clinical Services mission is “To provide safe, nurturing and supportive environments for our clients so that they may have the opportunities to develop their strengths, maximize their potentials and fully participate in society.” Through our Foster Care, Adoption and Adult Services programs we work to maintain our vision of “Turning challenges into opportunities one life at a time.” 

 

We care about our team! At Ariel we offer an expansive benefit package:

Subject to Eligibility.

• Flexible Work Schedule and Environment
• Creating a Culture of Awesomeness! 
• Medical, Dental, Life Insurance Premiums are 100% covered by Ariel, which averages to an additional $5.04/hour to your total compensation!
• HSA & FSA
• Vision
• Employer covered Life Insurance
• Generous Paid Time Off accrual - 13 PTO days in the first year, 48 hours of paid sick leave, and 10 paid holidays. Total of 30 paid days off in the first year.
• Life Insurance, Disability Insurance, Legal & ID Shield through MetLife
• Retirement 403B & 403B employer match up to 5% at one year anniversary
• Mileage Reimbursement
• Employer provided work phone and computer
• Tuition Reimbursement
• Public Student Loan Forgiveness
• Employee Assistance Program (EAP)
• Wellness Program with $600 deposited into your Lifestyle Account

 

THE ROLE:

As our Executive Administrative Assistant, you'll be the right hand to our Regional Executive Director and Regional Program Manager. This position is for professionals who understand that exceptional administrative support is what transforms good leadership into great leadership. You'll be tackling meaningful challenges that directly impact our ability to serve our clients effectively.

KEY RESPONSIBILITIES:

• Be the guardian of executives' time by masterfully tracking contracts and ensuring timely approvals
• Orchestrate complex schedules with meetings, travel, and appointments that run like clockwork
• Deliver impeccable administrative support that anticipates needs before they arise
• Drive key projects forward, including quality assurance initiatives and staff communications
• Handle sensitive MANE and Foster Care investigation management with discretion and attention to detail
• Transform raw data into compelling reports that inform strategic decisions
• Coordinate agency events that strengthen our mission and community connections
• Ensure critical monthly documentation is processed accurately and on time

Requirements

 

THE IDEAL CANDIDATE:

• Brings an Associate's Degree in Business Administration (or equivalent real-world experience)
• Has at least 2 years of proven administrative expertise in professional environments
• Demonstrates advanced Microsoft Office skills that go beyond the basics
• Communicates with clarity and confidence in both writing and speech
• Possesses the organizational superpowers that keep multiple priorities moving forward
• Shows a track record of building relationships across departments and managing competing demands
• Approaches challenges with a solution mindset rather than a problem focus
• Has a valid driver's license and reliable transportation for occasional travel
• Thrives in environments that require rapid adaptation while maintaining focus on results

 

BONUS POINTS FOR:

• Experience supporting the I/DD or child welfare population
• Advanced computer skills especially utilizing spreadsheets, reports, marketing materials, telecommunication software, data programs.