Project Information Specialist

Company Description

How will you make your mark?

At AECOM, our work in providing access to clean water enables communities to thrive and ecosystems to flourish, contributing to a resilient future. As a global leader in infrastructure consulting, we are at the forefront of significant water projects, with over 6,000 of the industry’s best minds driving innovation and technical excellence. Together, we develop solutions that are not only best in the world, but best for the world.     

Mining: Leveraging over a century of expertise in the mining sector, AECOM has established itself as a leader in the planning, design, construction, and operation of mining and mineral processing facilities worldwide. AECOM's approach combines innovation, efficiency, global reach, and collaboration to deliver exceptional outcomes for our clients, communities, and stakeholders.  Join our team and be part of a legacy that shapes the future of mining, benefiting economies and ecosystems worldwide.

Job Description

AECOM is seeking an initiative-taking Project Information Specialist to provide clerical and technical administrative support the Mining Division in Denver, CO.  The position will involve working with the project team on deliverables, coordinating deliverables with the client, coordinating and supporting meetings and conferences, and providing administrative support to the project team and staff.

Job Summary / Responsibilities

• Under general supervision, resolves most problems but refers more complex issues to higher levels.
• Processes documents (including indexing into database and/or enterprise content management system).
• May serve as document controller on various projects, uploading and downloading deliverables while maintaining the master document register.
• Maintains SharePoint document sharing sites for projects and or other document control sites for various projects.
• Format deliverables, reports, technical memoranda to AECOM standards.
• Assists project and people managers on administrative tasks for various projects and overhead items.
• Prepares and/or proofs correspondence, forms, spreadsheets, or documents,
• Schedules and coordinates meetings and prepare agendas and meeting minutes.
• Maintain new opportunities and pursuits within Salesforce.
• Enter and maintain procurement data for subconsultants and equipment in Coupa.
• Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook, OneNote), and other programs to accomplish work.
• May manage agendas/travel arrangements/meetings etc. for project teams and managers.

Qualifications

Minimum Requirements:

• Bachelor of Arts or Bachelor of Science + 2 Years of relevant experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications:

• Associate or bachelor’s degree.
• Familiar with professional office environment, practices, and procedures
• Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook, OneNote), and other programs to accomplish work.
• Should have a good command of their communication skills, strong organizational skills, and a high degree of attention to detail.
• Demonstrate proactive problem-solving skills.
• Ability to multi-task.
• Ability to maintain organization in a changing environment.
• Exhibits initiative, responsibility, and flexibility.
• Strong work ethic and professional demeanor
• Resourceful, highly organized, and detail oriented.
• Ability to work in a challenging environment and meet deadlines.
• Effective time-management and people Skills.
• Ability to work independently and in a team environment.

Additional Information

• Sponsorship will not be provided for this role.
• Relocation is not provided for this role.
• Work in the office 3-4 days per week.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our tea