Finance Assistant

Maintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job in which that employee has been hired or later promoted to, each employee may be expected to perform other jobs from time to time.

SUMMARY:

Under the direction of the Deputy Chief Financial Officer (CFO), the Finance Assistant performs a broad range of administrative tasks supporting the CFO, including the handling of both routine and confidential correspondence, scheduling meetings and document management. This position also supports the entire Finance department and is responsible for specific accounting duties including processing accounts receivables and weekly cash receipts, as well as assisting with financial audits. The Finance Assistant provides administrative support for the San Diego Transit Corporation (SDTC) employee pension plan, including tasks such as payment processing and preparing meeting minutes.

Application Review: Priority will be given to applications received by September 4, 2026. The position will remain open until filled.

EXAMPLES OF DUTIES:

Essential Functions

• Routes for CFO approval and signature of all relevant documents including contracts and checks under their authority.
• Drafts, types, edits and proofreads correspondence, reports, contracts, forms and a variety of other documents for the CFO.
• Assists with the creation and maintenance of streamlined document flow within the finance department and all corresponding departments.
• Assists the CFO in coordinating of organization’s Performance Incentive Program (PIP) goals and the subsequent consolidation of departmental goal achievement results.
• Ensures that correspondence and report deadlines are met and that all information distributed is accurate and complete.
• Attends, clerks and records minutes for all Budget Development Committee (BDC) meetings and SDTC Pension Investment Committee meetings. Also periodically attends, clerks and records minutes for MTS Executive Committee (EC) and Board meetings.
• Attends monthly Pension Board meetings for visibility of upcoming pensioner distributions.
• Schedules meetings and prepares meeting venues with all necessary equipment and documents.
• Reviews all organizational travel expense reports to ensure compliance with agency policies.
• Maintains monthly updates to the travel authorization report to provide CEO and CFO visibility on agency travel.
• Processes the San Diego Transit Corporation Pension Plan payment request forms for Trustee payment.
• Reviews SDTC Pension Plan bank statements and assists in the consolidation of Plan financial statements.
• Assists in pension related functions such as meeting participation, pension retirement calculations, and Qualified Domestic Relations Order (QDRO) requests. 
• Maintains the Finance Procedures Manual.
• Participates as a Finance representative in Request for Proposal (RFP) evaluations and negotiations.
• Updates Finance Forms annually and uploads to the MTS Intranet.

Essential Functions – Accounting Role

• Processes all organizational Account Receivable (AR) invoices in SAP.
• Assists with monitoring the AR aging report to ensure customers pay in a timely manner, and makes subsequent customer collections calls outside of invoice terms. 
• Processes all invoice-related cash receipts in both accounting systems, SAP and Sage.
• Serves as an agency Purchase Card (P-Card) holder.
• Tracks all non-fare marketing revenue receipts on a monthly basis to ensure all revenues are received and in alignment with contractual terms.
• Serves as the Petty Cash custodian for MTS.
• Adds and maintains new vendors in SAP.
• Reviews and validates compliance on various Finance related contracts, including SDTC Pension contracts.
• Performs other duties as assigned.

QUALIFICATIONS:

Knowledge, Skills, and Abilities

Knowledge of or ability to learn MTS policies and regulations; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to