Senior Action Officer - Strategic Initiatives

Responsibilities

At Noblis and Noblis ESI, we have excellent teams of smart, collaborative, and proactive experts and professionals. We are actively seeking to identify personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS) Science and Technology Directorate (S&T) Office of Mission & Capability Support (MCS). 

As a member of the MCS Front Office team, this position will provide strategic and action offer support to MCS leadership to coordinate, manage, and execute strategic initiatives across MCS and S&T. The position is expected to regularly engage with federal and contractor staff at both working and leadership levels, to include senior executive leadership. It will offer opportunities to contribute to the vision and direction of strategic initiatives and develop processes and procedures to allow for effective and efficient management and execution of each initiative. This is currently a hybrid position requiring staff to be in-person at the DHS S&T client site in Washington, DC as needed in accordance with the requirements of the contract.

Responsibilities may include, but are not limited to:

• Coordinate and facilitate in-person and virtual meetings and small-scale workshops related to strategic programs and activities.
• Develop and maintain tracking tools to track activities and deadlines across multiple strategic initiatives both within MCS and across other S&T offices and programs.
• Develop and maintain policies and procedures to guide the management and execution of each initiative.
• Engage with federal and contractor staff across S&T offices to ensure accurate and efficient completion of activities related to specific strategic initiatives.
• Provide recommendations to MCS leadership regarding the structure of activities and information needed to achieve planning and execution goals of strategic initiatives.
• Develop timelines in close coordination with MCS leadership and staff from other S&T offices to facilitate completion of strategic activities within timeframes outlined by senior S&T leadership.
• Provide regular updates to MCS leadership and respective stakeholders for each strategic initiative to ensure a common understanding of progress, deadlines, and next steps. Updates will be both written and verbal and may be formal (i.e., structured email, scheduled status briefing/meeting, etc.) or informal (i.e., ad hoc Teams messages, quick status updates, etc.).
• Create formal taskers in coordination with MCS Front Office tasker leads and/or the S&T Executive Secretary as required to communicate information and ensure completion of individual tasks for each strategic initiative.
• Travel for this position will generally be local in the National Capital Region (NCR), typically consisting of meetings at DHS S&T, DHS HQ, and DHS Operational Component sites (i.e., CBP, USCG, TSA, etc.). Travel outside of the NCR is not anticipated to exceed 10%.

Required Qualifications

• Advanced degree (i.e., Ph.D., MA/MS, etc.) and 5+ years of relevant experience or BA/BS and 10+ years of relevant experience.
• Demonstrated Action Officer/project management experience with an emphasis on coordinating and tracking multiple work streams simultaneously.
• Eligibility to receive a TOP SECRET clearance.
• Eligibility to obtain DHS Fitness/Suitability.

Desired Qualifications

• Demonstrated experience with organizational operations at the office/division, program, or project level.
• Demonstrated experience managing and coordinating across multiple levels of staff seniority with an ability to understand interaction expectations and ensure completion of activities within timelines outlined by senior leadership.
• Demonstrated experience leading tasks and projects from inception to completion.
• Demonstrated experience developing tools, policies, procedures, and related artifacts to improve operational efficiencies.
• Demonstrated experience interacting with diverse sets of stakeholders across multiple programs, offices, organizations, and role types.
• Demonstrated strategic planning and execution experience to include familiarity with common tools and techniques including logic models and ideation activities.
• Demonstrated experience coordinating and facilitating multiple virtual and in-person meeting types including, but not limited to, leadership meetings, small workshops, and small working team activities.
• Demonstrated experience developing senior level communications including, but not limited to, power-point presentations, talking points, quad charts, and memos.