Sr Administrative Specialist

Join Our Team!

The Administrative Operations team in the Oncology Department at St. Jude has a great opportunity for a Senior Administrative Specialist to work for a superb team supporting the department's dynamic divisions. We are seeking a candidate who can provide high-level administrative support to multiple faculty members while effectively managing a consistently heavy and complex workload.  The ideal candidate will also demonstrate professionalism and discretion while coordinating and hosting meetings and visits for faculty candidates over extended periods, ensuring a welcoming and well-organized experience throughout the recruitment process.

When you work at St. Jude, you’ll join a highly collaborative work culture that inspires you every day to be your best.  With opportunities for learning and growth, you can shape a career path that is right for you while also enjoying all the benefits and stability of working for a world-class institution. This includes work-life balance with generous paid time-off and on-campus conveniences that make life a little easier.  Join us and you’ll quickly see why St. Jude is consistently ranked by our employees on Glassdoor as a “Best Place to Work.”   

Ignite your administrative journey and apply today!

Job Responsibilities:

• Provide day to day administrative support like responding to calls, managing/tracking office supplies, document formatting & editing, mails, tracking and maintaining vendor contracts, scheduling meetings etc., independently.

• Coordinate with external vendors to support event organization for own team/department.

• Provide high-level administrative support to multiple faculty members while effectively managing a consistently heavy and complex workload.  

• Manage standard communication with internal/ external members on routine matters.

• Demonstrate professionalism and discretion while coordinating and hosting meetings and visits for faculty candidates over extended periods, ensuring a welcoming and well-organized experience throughout the recruitment process.

• Support a faculty member or leader(s) with activities related to scheduling, communication, managing lab set up, grants, etc., as appropriate within own scope of work.

• Support in the recruitment process by developing & coordinating itineraries for departmental visitors or new recruits.

• Perform other duties as assigned to meet the goals and objectives of the department and institution.

• Maintains regular and predictable attendance.

Minimum Experience:

• Minimum Requirement: 4+ years of experience in administration or related areas.

• Experience Exception: Bachelor's degree with no experience required.

• Some experience with activities involving planning, organizing, and coordinating is important.

• Experience with tasks that involve managing routine or repetitive activities, high attention to detail, and clear communication is critical.

• Demonstrated experience working with office technologies, including Microsoft Office (Word/ Excel/PowerPoint, etc.).

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $22.00 - $38.50 per hour for the role of Sr Administrative Specialist.

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St. Jude is an Equal Opportunity Employer

No Search Firms

St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.