Senior CMMS Administrator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL - Senior CMMS Administrator

What this job involves:        

The CMMS Maximo Administrator is responsible for managing, configuring, and optimizing the Computerized Maintenance Management System (CMMS) to support facility operations and maintenance activities across the global portfolio. This role ensures data integrity, system functionality, and user adoption while providing technical expertise, training, and analytical insights to maximize operational efficiency and support strategic decision-making.

What your day-to-day will look like:

• System Administration: Manage user accounts, security profiles, and site access permissions. Upload new site data, assets, schedules, and procedures as facilities come online. Perform bulk asset uploads for new construction or inventory projects and decommission buildings as needed.
• Data Quality & Integration: Develop and maintain accurate work order data across the portfolio. Add equipment to PM plans with scheduled due dates per SLA requirements. Support quality assurance reviews of work order accuracy (equipment, hours, types, closing codes, comments) and reconcile IoT asset management system with CMMS for data consistency.
• Work Order & Asset Management: Support work scheduling and assignment by managing work order creation, planning, updates, and closure in the system. Collaborate with facilities teams to develop and maintain standardized critical equipment lists. Add, update, and review site inspections to maintain compliance and operational standards.
• Analytics & Reporting: Measure and publish KPI metrics to management. Interpret data, troubleshoot processes, and provide recommendations based on findings to drive continuous improvement and operational excellence.
• Training & User Support: Provide end-user training and serve as liaison for problem-solving and escalation. Manage daily administrative tasks for the CMMS team to ensure smooth operations and user satisfaction.

Required Qualifications:

• Bachelor's degree in Information Technology, Engineering, Facilities Management, or a related field, or equivalent combination of education and experience
• Minimum 5 years of hands-on experience administering CMMS platforms such as IBM Maximo, SAP PM, Infor EAM, eMaint, or similar enterprise maintenance management systems
• Prior experience with a CMMS system or asset management system preferred. Demonstrated ability to work independently with little supervision and effectively deal with stressful situations.
• Proficiency in SQL for data manipulation and reporting. Proficiency in a range of information technology tools and platforms. Knowledge of local occupational health and safety requirements, critical facilities, and vendor management for specialized services is advantageous. Understanding basic technical aspects of property including mechanical, fire protection systems, and mechanical and electrical systems is advantageous.
• Excellent communication, organization, and problem-solving skills. Self-motivated with a confident, energetic, and flexible approach to work. Strong analytical capabilities with ability to interpret complex data and provide actionable recommendations.

Please submit your application with an updated resume, location, and contact information. If you're a current JLL employee, please apply using the Internal Career Site.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

95,000.00 – 100,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

Remote –Columbus, OH

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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