CTL/Grant Fiscal Coordinator, Bureau of Public Health Clinics

Job Description

The Bureau of Public Health Clinics (BPHC) mission is to promote a healthy community by providing New Yorkers with the resources needed to make informed and empowered health decisions; identify and treat tuberculosis and provide immunization and sexual health services regardless of ability to pay or immigration status. To achieve its mission, the BPHC provides direct clinic services to people seeking health care; monitors disease trends; provides education and training to service providers and community groups; conducts research; and develops policies and programs to deliver high quality clinical care which best serve New Yorkers. BPHC seeks to hire a CTL/Grant Fiscal Coordinator. This position will work closely with the Fiscal Coordinator.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:
-Collaborate with Principal Investigators (PIs)and internal stakeholders to develop, prepare, and manage State and Federal grant budgets throughout the grant lifecycle.
-Prepare detailed line-item budgets, budget justification, and supporting documents in collaboration with PIs and bureau directors for new grant applications, continuation awards, and budget modifications.
-Submit grant budgets and revisions to the Office of Budget Administration (OBA), respond to review comments, and coordinate revisions required for City, State, and Federal funding approval.
-Monitor grant expenditures and analyze spending trends to identify under-spending, over-spending, and budget variances.
-Work closely with PIs and program staff to develop spending plans and ensure grant funds are fully utilized within grant and City fiscal year deadlines.
-Prepare and process payroll or OTPS journal entries, budget transfers, and other fiscal adjustments to accurately record expenditures.
-Review expenditure reports, revenue claiming reports, financial status reports (FSR),and other financial reports to ensure accuracy and compliance with grant requirements.
-Perform grant year-end and City fiscal year-end financial activities, such as reconciliations, accruals, and expenditure closeouts.
-Prepare and process contract amendments, renewals, procurement documents, and budget modifications.
-Review vendor invoices for accuracy and process payments through PASSPort.
-Collaborate with OBA, finance, claiming office, ACCO, other bureau staff, and program staff to resolve fiscal issues and ensure timely completion of grant activities.
-Ensure compliance with applicable City, State, Federal and agency grant regulations, fiscal policies, reporting requirements, and audit standards.
-Maintain accurate financial records and prepare fiscal reports to support grant management and decision making.
-Assists in all fiscal matters for the program including liquidation report preparation and end of year financial reports; monitors all CTL (City Tax Levy) funding sources, personnel headcount vacancies, accruals.
-Ensures all researched information for preparing the program reports are complete and correct prior to budget preparation.
-Ensures all stated information on the financial reports are complete, accurate and adequately justifiable submitted according to schedule.
-Ensures all information submitted by revenuer for the end of year financial status report (FSR) are reviewed for accuracy and correctness and submitted on a timely basis for further review.
-Assists in reviewing and monitoring budgetary requests from all program components prepares budget modifications as necessary and reconciles problems.
-Ensures all modification are justifiable, accurate and in accordance with regulation.
-Ensures reviewed are through and complete with all significant amounts or expenditures problems identified and addressed.
-Collaborate with program staff to effectively understand procurement needs as it relates to grant and CTL spending.

Preferred Skills:
Familiarity with MS Excel
Knowledge of Liquidation and spending reports
Knowledge of Fiscal systems such – as Budget Management System (BMS), OTPS Accrual Subsystem (OAS), OTPS Encumbrance System, Payment Request System (PAYRS) and NYC's Procurement and Sourcing Solutions Portal (PassPort)


Why you should work for us:

- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sec